CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 23-181, Police Department Uniforms and Equipment, to Galls, LLC for an amount not to exceed $178,110 and for a one-year term
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DEPARTMENT: Police Department
SUBMITTED BY: Jason Arres, Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Police Department (PD) uniform dress code is outlined in departmental general orders and respective collective bargaining agreements. The PD provides uniforms for the chief, deputy chiefs, commanders, sergeants, police officers, community service officers, detention officers, animal control officers, telecommunicators, and other specialized civilian personnel. Uniforms, equipment, and footwear are supplied to new hires as well as approved replacements for current staff. Replacement items for current staff are reviewed through a two-tiered process and must be approved by the employee’s supervisor and by the Professional Development and Training Unit based on need. Employees are responsible for the cleanliness and appearance of their uniforms as well as the maintenance of their equipment.
DISCUSSION:
This procurement award includes but is not limited to the following: uniform shirts and pants, jackets (rain and cold gear), footwear, body armor, duty belts, and accessories for belts as required in the department’s general orders.
Staff has identified an approved cooperative contract, National Purchasing Cooperative Award; No. 670-22, Galls, LLC, for the purchase of police uniforms, equipment, and accessories. The cooperative expiration date is May 31, 2024, but the cooperative confirmed they will hold the cooperative pricing until December 31, 2024. This cooperative offers a secure online ordering system that is only accessible through unique usernames and password assignments administered by supervisory staff and is mobile device compatible. One sample of each size of all items of clothing will be kept at the Naperville Police Department to be used by employees for correct fit before placing orders. This cooperative is available to other units of local government police departments pursuant to 30 ILCS 525/2, the Government Joint Purchasing Act.
The term of this contract is one year from January 1, 2024, through December 31, 2024.
FISCAL IMPACT:
CIP#: N/A
The purchase of uniforms and equipment for the PD is expensed to the Operating Supplies accounts listed below. The term of this contract spans from January to December of 2024 and as a result, this will not be expensed until 2024. Staff will ensure the appropriate amount is budgeted in 2024 to accommodate this award. The requested award is approximately 5% higher than the current year based on estimated equipment needs and anticipated costs.
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Account Number |
Fund Description |
Total Budget Amount |
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21101100-541407 |
General Fund |
TBD |
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21241100-541407 |
General Fund |
TBD |