CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 24-123, Molded Rubber and Cold Shrink Products, to MVA Power, Inc., Universal Utility Supply Co., Wesco-Anixter and Wesco Distribution, Inc. for an amount not to exceed $265,000 and for a one-year term
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Naperville Electric Utility (Utility) uses molded rubber products, cold and heat shrink terminations, splices, and arrestors to perform maintenance on the City’s electrical system. These products are kept in inventory and used to repair underground distribution cables and make connections of these cables to transformers and switchgear for both capital and emergency projects.
In October 2024, the Utility issued Bid 24-123, Molded Rubber and Cold Shrink Products, to contract with vendors qualified to supply molded rubber products.
DISCUSSION:
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Advertisement Date: |
10/04/2024 |
Notices Sent: |
93 |
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Opening Date: |
11/01/2024 |
Planholders: |
11 |
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Proposals Received: |
4 |
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Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
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MVA Power |
$164,869.45 |
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Universal Utility Supply Co. |
$207,978.70 |
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Wesco-Anixter |
$299,071.00 |
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Wesco Distribution Inc. |
$262,120.00 |
Bidders were provided the manufacturer part numbers and estimated quantities required for the year. Bidders provided costs for the items they could distribute. Four bidders responded to the bid.
Due to supply-chain issues for materials affecting cost and delivery times, vendors will not hold pricing past 30 days. Staff recommends all vendors be approved to supply the material and parts needed by the Utility. As material needs arise, the Utility warehouse staff will request current pricing and delivery from all vendors to determine the lowest cost option with an acceptable delivery timeframe.
In 2024, the Utility ordered close to $238,303.60 in molded rubber and cold shrink products. Based on the quantities listed in the bid documents, staff intends to award $265,000 in 2025.
The term of the contract is for one year from January 1, 2025, to December 31, 2025, with two, one-year options to extend.
FISCAL IMPACT:
CIP#: Various
Molded rubber and cold shrink products are expensed to the Infrastructure account listed below. The Electric Utility included $700,000 in the proposed 2025 budget for various warehouse materials. Initially, these items will be expensed to the warehouse and then if they are used for capital work a quarterly transfer will be done to expense the item against the proper CIP. The requested award is within the proposed budget amount for this expense.
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Account Number |
Fund Description |
Total Proposed Budget Amount |
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40101300-541407 |
Electric Utility Fund |
$700,000 |