CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year #2 to Contract 21-243, Consulting Engineering Services for Soils and Materials Testing, to NASHnal Soil Testing, LLC for an amount not to exceed $120,000
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, P.E., Director of Transportation, Engineering and Development/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 21-243 to NASHnal Soil Testing on January 4, 2022, for a two-year term from January 1, 2022, to December 31, 2023, with three one-year options to extend.
The City Council awarded Option Year #1 on February 24, 2024, for a one-year term from January 1, 2024, through December 31, 2024, with two one-year options to extend.
A soils and materials testing consultant is required by Transportation, Engineering and Development (TED) Business Group, Department of Public Works and Water Utilities every year. The services include performing quality assurance testing for hot-mix asphalt, concrete and other materials that are used through the City’s construction contracts. Soils and materials testing in connection with public improvement construction, MFT funded projects, new development and infrastructure construction type projects are also included.
DISCUSSION:
NASHnal Soil Testing has provided good service during the initial term of the contract and has agreed to renew the contract for an additional year. The contract allows for a maximum increase of 1.05% in the option years. Staff was able to negotiate for no increase for both the first and second option years.
The term of the first extension is January 1, 2025, through December 31, 2025, with one one-year option year remaining.
FISCAL IMPACT:
CIP #: MP009, WU004
Soil and material testing services are expensed to the Infrastructure and Other Professional Services accounts listed below. This work is related to MP009 and WU004; in 2025 MP009 has a budget of $12,000,000 and WU004 has a budget of $77,250. Additionally, Public Works included $20,000 in the 2025 budget for this service. The requested award is within budget for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects Fund |
$12,350,780 |
|
30282400-551502 |
Road & Bridge Fund |
$3,500,000 |
|
30282500-551502 |
MFT Fund |
$7,000,000 |
|
41251500-551502 |
Water Utility Fund |
$68,654,488 |
|
31251100-531309 |
General Fund |
$32,000 |