CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Sole Source Procurement 20-257, Cityworks Integration Implementation, to Schneider Electric for an amount not to exceed $169,623
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DEPARTMENT: Electric Utility
SUBMITTED BY: Lucille Podlesny, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Electric Utility (Utility) uses work orders for project accounting, tie-in to the general ledger and calculating the customer’s cost on cost-shared projects. The Utility currently creates work orders in the SunGard Naviline system (City’s legacy ERP system). Since 2005, the Utility has used ArcFM Designer software from Telvent, which is a wholly owned subsidiary of Schneider Electric, for engineering design work on transmission and distribution projects, which includes an integration with the SunGard ERP’s Naviline work order system. With the replacement of several portions of Naviline with Cityworks within the Utility landscape, the Utility must have a work order solution developed to work with the Cityworks program to replace the existing SunGard Naviline integration.
DISCUSSION:
This sole source is requested for a one-time purchase of custom software development for compliance with the enterprise-wide Cityworks service request and work order management system enhancements.
The Utility has identified this purchase as a sole source because Telvent, being a wholly owned subsidiary of Schneider Electric, owns the source codes for the ArcFM Solution and is proprietary to Telvent. A sole source letter from the software developer is attached.
Telvent is in the unique position to assist the Utility with integrating their Designer program with Cityworks work orders and is the only firm capable of creating the code which will make the programs compatible.
FISCAL IMPACT:
CIP#: CE148 - Cityworks Service Request and Work Order Management System Enhancements
Cityworks Integration Implementation is expensed to the Technology account listed below. This work is related to CE148, Cityworks Service Request and Work Order Management System Enhancements, for which $185,000 was budgeted for in 2020. The requested award is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
16101300-551504 |
Electric Utility |
$522,360 |