CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 23-133, In-ground Structures, to Wesco for an amount not to exceed $1,498,100 and for a one-year
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Electric Utility (Utility) installs and maintains transformers and switchgear throughout the City as vital equipment for the electric grid. Vaults are placed in the ground, provide structural support for the equipment, and allow cables to be run and connected to the transformers and switchgear. Handholes are also required to allow access to the underground cable for installation and splicing purposes. These “boxes” are purchased as a complete structure from suppliers.
Vaults and handholes are installed at the time of construction and are replaced due to aging or damage as needed. As part of the Utility’s ongoing asset management program, inspections of these structures have identified several vaults and handholes that are damaged or failing and are in need of urgent replacement.
DISCUSSION:
The Utility warehouse purchases these structures throughout the year for both new construction projects and to replace damaged or failing structures that have reached end of useful life.
This request represents the estimated number of devices that the Utility requires to support its operations over the next 12 months. As with all other material the warehouse purchases, these items have seen significant cost increases in the past few years and lead times have increased. As such, staff recommends placing larger orders at one time to secure the needed material and not be impacted by installation schedules.
Staff has identified an approved cooperative contract, Sourcewell Cooperative Contract 091422-WES through Wesco, for the procurement of the underground structures. Purchase and delivery of these items will occur as needed through the next 12 months.
The term of this procurement is from date of award through October 2, 2024.
FISCAL IMPACT:
CIP#: Various
In-ground structures are budgeted in the Operating Supplies account below. A total of $6,000,000 was budgeted in the below account for various supplies. These structures will be used in various capital projects as well, and staff will ensure those are expensed to the correct capital project and account. The total award can be accommodated within the Electric Fund’s budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
40101300-541407 |
Electric Utility |
$6,000,000 |