CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Bid 25-007, 2025 Southeast Waterworks Generator Replacement, to William T. Connelly, Inc, dba Connelly Electric Co. for an amount not to exceed $680,000 plus a 3% contingency
body
DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The existing generator at Southeast Waterworks was installed in 1979 as part of the original facility development.
The generator has reached the end of its service life however, replacement parts are no longer available on the market.
On March 18, 2025, the Water Utilities Department issued Bid 25-007 for the 2025 Southeast Waterworks Generator Replacement Project. The project includes replacement of the existing generator, the automatic transfer switch (ATS) and main circuit breaker combination unit and associated electrical conduits, wiring, and supervisory control and data acquisition (SCADA) system improvements.
Additional scope includes installing a new roof and concrete floor in the existing generator room, as well as constructing a wood fence and performing paving work at the new generator location.
DISCUSSION:
Advertisement Date: 3/18/2025 Notices Sent: 169
Bid Opening Date: 4/10/2025 Planholders: 14
Proposals Received: 1
Bids were received from the following vendors:
|
Vendors Name |
Proposed Cost |
|
Connelly Electric Company |
$680,000 |
|
Engineer's Estimate |
$720,000 |
Even though we only received one bid, that bid is within the range of engineering estimates. Additionally, Connelly Electric Company has completed several successful projects for the City in the past, and staff are confident in their ability to perform the work as specified.
Staff recommend Connelly Electric Co. for the award as the responsive and responsible bidder for the procurement of construction services, as defined by section 1-9B-7 of the Procurement Code (RBO-qualified).
The term of the contract is from the date of award through the anticipated completion date of March 15, 2026.
FISCAL IMPACT:
CIP #: WU069 - Water Facility Generator Replacement -Southeast Water Works
The requested award will be charged to the account number listed below. The 2025 budget includes $500,000 for the completion of the project. However, during the design phase, additional scope was identified and needs to be included. As a result, the requested award exceeds the current year’s project budget. Nevertheless, the shortfall can be covered by reallocating funds from another project that has surplus budget and will not require those funds in 2025.
Staff will monitor expenditures to ensure they remain within the approved budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41251500-551502 |
Water Utilities Fund |
$68,654,488 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.