CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 24-067, Trip Hazard Removal Project - Fall, to ASTI Sawing, Inc. for an amount not to exceed $49,296 and a total award of $152,786 and for an additional 43 days
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, P.E., Director of Transportation, Engineering and Development/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 24-067, Trip Hazard Removal Project - Fall, to ASTI Sawing, Inc. with a completion date of June 2, 2025. The purpose of this contract is to remove vertical differentials between sidewalk squares along selected streets to create a safer walking environment.
DISCUSSION:
The requested Change Order balances all work completed to date. In late fall 2024, a resident called in over 300 locations for sidewalk inspection due to reported differentials. Staff investigated, and due to the density of these requests, directed the contractor to perform saw cutting in this area in lieu of continuing with the original project limits. The contractor was not able to finish work in this area and staff is evaluating including the remaining area on a future trip hazard removal project.
This Change Order modifies the quantity available to the remaining original locations based on cut rates seen on this project to date. These additional quantities should allow the remaining work to be completed without the need for further Change Orders.
This contract was approved with contingency in the amount of 5% ($5,174.50) of the original contract value and 29 days. Staff is not requesting the use of contingency funds for this Change Order because the requested amount exceeds the approved contingency. Contingency dollars are used to allow the contractor to come to a logical terminus if still sawing through the completion of awarded quantities. A summary of the award and contingency information is provided in the tables below.
The amount of this Change Order exceeds the original contract amount by $49,296 and increases the original contract expiration date by 43 days. The revised completion date is now July 15, 2025.
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
29 |
$5,174.50 |
|
(-) Previously Authorized |
|
$0.00 |
|
Subtotal |
29 |
$5,174.50 |
|
(-) This Change |
43 |
$49,296.00 |
|
Balance Left |
0 |
$5,174.50 |
Contract Award
|
Original Contract Value |
$103,490.00 |
|
Prior Cumulative Approved Change Orders |
$0.00 |
|
Subtotal |
$103,490.00 |
|
(+/-) This Change Order |
$49,296.00 |
|
Total Contract Value |
$152,786.00 |
FISCAL IMPACT:
CIP #: MP004
Trip hazard removal projects are done in conjunction with MP004 - Sidewalk Maintenance Program. Each year TED earmarks a portion of the MP004 budget for trip hazard removal. The cost associated with this Change Order will be realized in 2025 due to the timing of the work. TED included $1,045,000 in the 2025 budget for MP004. The requested Change Order can be accommodated within the 2025 budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects Fund |
$12,350,780 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.