CHIEF PROCUREMENT OFFICER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
title
Approve the award of Change Order #2 to Contract 20-009, 2020 Sidewalk and Curb Maintenance Program to AC Concrete Construction for an amount not to exceed $972.90 and a total award of $654,391.59
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BACKGROUND:
The City Council awarded Contract 20-009 to AC Concrete Construction on April 21, 2020 with a completion date of July 30, 2020.
Previous change order 1 was approved providing a total increase to the contract of $6,236.19. This change order was processed to account for anticipated quantities for completion of the project.
DISCUSSION:
Change Order #2 & Partial includes adjustment to quantities for as-built measurements for the project as of 10/14/2020. At this time, only 3 locations remain reported as punchlist with final quantities recorded. This change order removes anticipated work at 1800 Morgan Circle, which was included as part of Change Order 1. The net effect of this change is $972.90.
The amount of both change orders to date exceed the original contract amount by $7,209.09 or 1.11%.
This contract was approved with contingency in the amount of 3% ($19,415.48) of the original contract value and 29 days. Staff requests the use of contingency funds for the change order. A summary of the award and contingency information is provided in the tables below.
I, Chris Nichols, of Transportation, Engineering, and Development certify that this work is necessary for successful completion of this work/project/contract. I further certify that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or the change is germane to the original contract as signed, or the change order is in the best interest of the city and authorized by law.
Contract Award
|
Original Contract Value |
$647,182.50 |
|
Prior Cumulative Approved Change Orders |
$6,236.19 |
|
Subtotal |
$653,418.69 |
|
(+/-) This Change Order |
$972.90 |
|
Total Contract Value |
$654,391.59 |
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
29 |
$19,415.48 |
|
(-) Previously Authorized |
0 |
$6,236.19 |
|
Subtotal |
29 |
$13,179.28 |
|
(-) This Change |
0 |
$972.90 |
|
Balance Left |
29 |
$12,206.38 |
FISCAL IMPACT:
CIP #: MP004
The 2020 Sidewalk and Curb replacement club is expensed to the Infrastructure account listed below. The requested change order is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects |
$4,450,000 |
|
|
|
|
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.