CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Option Year Two to Contract 17-219, Public Safety Uniforms and Equipment Cooperative Contract, to Galls and Lawmen’s & Shooter’s Supply Inc. for an amount not to exceed $119,000
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DEPARTMENT: Fire Department
SUBMITTED BY: Mark Puknaitis, Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Naperville Fire Department purchases uniforms for all staff officers, sworn shift personnel, members of the Fire Prevention Bureau, administrative civilian personnel, and volunteers from Naperville Emergency Management Agency. Uniform requirements for sworn shift personnel are established in the collective bargaining agreement and must meet the National Fire Protection Association (NFPA) Standard 1975: Standard on Station/Work Uniforms for Firefighters.
A complete set of uniforms is issued to each new Fire Department employee, but individual items are replaced as needed, and condition of the clothing as budgeted amounts allow. Per the collective bargaining agreement, items submitted for replacement may be appropriately repaired rather than replaced if it is reasonable. Employees are responsible for the cleanliness and appearance of their uniforms.
In December 2017, the City Council approved the award of Contract 17-219 for the purchase of public safety uniforms for a two-year term with three one-year options to renew. The contract was awarded to three vendors for Fire Department uniforms, Galls, Lawmen’s and Shooter’s Supply Inc. and The Cop Shop, and to one vendor for Police Department uniforms, Ray O’Herron Co.
On October 15, 2019, the City Council approved a one-year option to renew this contract with one-year option remaining.
DISCUSSION:
Both Galls and Lawmen’s and Shooter’s Supply Inc. performed well during the original two-year contract term and the one-year renewal period. Staff believes that an increase ranging from 1% to 4% due to increases in labor and transportation costs is reasonable for this contract period as there was no increase during the initial two-year term. Galls will be responsible for providing Group 1 items (work and dress uniforms) and Group 2 items (polos, t-shirts and caps). Lawmen’s and Shooters’ Supply Inc. will supply Group 3 items (badges, collar brass and other insignia).
The term of the second option year is January 1, 2021 through December 31, 2021 with no option years remaining.
FISCAL IMPACT:
CIP #: N/A
Public Safety uniforms for the Fire Department is expensed to the Operating Supplies account listed below. A total of $127,500 is proposed for Uniforms in the 2021 budget. In 2020, $126,000 was budgeted of which $59,870 has been expensed. Pending Council’s approval, the requested award of $119,000 is expected to be within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
22101100-541407 |
General Fund |
$461,550 |