CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #1 to Option Year Three of Contract 16-298, Alarm and Fire Suppression System Services, to Fox Valley Fire and Safety Company for an amount not to exceed $9,644.07 and a total award of $97,294.07
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Harriet M. Pistorio, Chief Operating Officer
BACKGROUND:
The Department of Public Works - Public Buildings Division (DPW-PBO) contracts with an alarm and fire suppression system service provider to perform preventative maintenance, required testing, equipment repairs, modifications, project work and new installations in designated City facilities, including Naper Settlement.
In January 2017, the City Manager approved the award of Contract 16-298, Alarm and Fire Suppression Services, to Fox Valley Fire and Safety Company for a two-year term with three, one-year extensions. In December 2018, the City Manager approved the award of the first option year from January 1, 2019 through December 31, 2019. The first option year was awarded in December 2018 and the second extension was awarded in January 2020. Change Order #1 to option year two was awarded in December 2020. Option year three was awarded by the City Manager on December 3, 2020.
DISCUSSION:
A change order is requested to add funds to the Naper Settlement portion of this contract so staff can immediately address the 2021 identified equipment repair deficiencies with existing fire, sprinkler and security systems, as noted in the annual September Fox Valley Fire & Safety inspection reports.
The change order will cover quoted, essential repairs to existing life and asset safety equipment in the amount of $5,555 for fire systems, $1,794 for security/burglar systems and $2,295.07 for interior sprinkler systems. A combined total addition of $9,644.07 is required for work to be completed by the end of 2021.
FISCAL IMPACT:
CIP: N/A
Alarm and fire suppression services for Naper Settlement are expensed to the building and grounds maintenance account listed below. A total of $139,328 is budgeted for various maintenance services in 2021. The requested change order is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
51343200-531302 |
Naper Settlement |
$ 139,328 |