CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 23-131, Naper Settlement Perimeter Fence and Entry Gate Improvements, to Peerless Fence for an amount not to exceed $77,100 and a total award of $537,022.04
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DEPARTMENT: Naper Settlement
SUBMITTED BY: Harriet M. Pistorio, Chief Operating Officer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In May 2023, the Buildings & Grounds Department at Naper Settlement issued Bid 23-131, Naper Settlement Perimeter Fence and Entry Gates Improvements, for the replacement of the existing, multi-material, aged, and varied-height fence and pedestrian/vehicle entry gates. Specifically, the gates located at Webster Street, Porter Avenue, adjacent to Naperville Central High School, and the south border of Naper Settlement Campus. The scope also covers improvements at the Chapel pedestrian gate, two pedestrian gates and the Webster Street vehicle gate, the Firehouse gate and the Mansion service vehicle entry gate.
The City Council awarded Contract 23-131 to Peerless Fence on June 20, 2023 for a six-month term from June 20, 2023 to December 31, 2023, with no options to extend and a completion date of December 31, 2023. The purpose of this
The original bid amount is less than the approved 2023 CIP budget.
DISCUSSION:
This Change Order is requested to expand the base scope and add a new electrified, programmable vehicle entry gate at the entrance to the Chapel parking lot off Aurora Avenue. This work will be completed before December 31, 2023 in conjunction with the rest of the base project schedule.
In recent years, cars in the Chapel parking lot have been criminally damaged and personal items have been stolen from unlocked vehicles. This parking lot is used daily throughout the year and on weekends for Settlement operations, rentals, and events.
Improving the gate allows the Buildings & Grounds Department staff to program entry for special rentals, events, and weddings. Most importantly, adding a gate at this Chapel parking lot entrance provides a new level of security and safety for staff, donors, guests, and renters.
Peerless Fence submitted a quote to install this gate using the same specified fence material as the rest of the project, as well as the same electrician and access control vendor to provide card reader access. The quote is $77,100 and is within the available CIP budget.
FISCAL IMPACT:
CIP #: NS060
The perimeter fence and entry gate project are expensed to the account listed below. The 2023 budget included $575,000 for this capital improvement project. With this change order, the total project remains within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
51342200-551500 |
Capital Projects Fund |
$2,269,000 |