CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #2 to Option Year #2 of Contract 21-243, Consulting Engineering Services for Soils and Materials Testing, to NASHnal Soil Testing, LLC for an amount not to exceed $144,776.31 and a total award of $329,943.36
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director of Water Utilities
Jennifer Louden, Director of TED
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
A soils and materials testing consultant is required by the Transportation, Engineering and Development (TED) Business Group, Water Utilities, and Department of Public Works every year. The services include performing quality assurance testing for hot-mix asphalt, concrete and other materials that are used through the City’s construction contracts. Soils and materials testing in connection with public improvement construction, MFT-funded projects, new development and infrastructure construction type projects are also included.
On January 4, 2022, the City Council approved RFP 21-243 for NASHnal Soil Testing, LLC to perform soils and materials testing. The contract was for a period of two years ending December 31, 2023, with consideration for three one-year options to renew. On February 6, 2024, the City Council approved Option Year #1 to the contract as NASHnal had provided good service during the initial term of the contract. On February 4, 2025, the City Council approved Option Year #2 to the contract as NASHnal had continued to provide good service through Option Year #1 of the contract.
On August 19, 2025, Change Order #1 was approved by City Council to add the Electric Utility’s soil testing projects to the contract in an amount of $26,460.
DISCUSSION:
The soils and materials testing contract is shared among three departments of TED, Water Utilities and Public Works. The additional work required for the 2025 calendar year was accounted for by both the TED and Water Utility departments.
TED accounts for an overage of $14,980.00 for a total expenditure of $102,480.00. TED performed additional material testing for the Eagle Street Gateway project (PA053). This Riverwalk project did not originally include material testing in its bid, so required testing was supplemented using this contract. This expense will not be a recurring expense in future years.
Water Utilities accounts for an overage of $129,796.31 for a total expenditure of $162,296.31. The bulk of this overage is related to the remediation of a leaking underground storage tank (LUST) that was found at the southeast corner of Ogden Avenue and Washington Street as part of the Ogden and Washington Water Main Improvements. The remainder is due to geotechnical reports for the design of 2026 construction projects and onsite testing for 2025 construction projects. While the LUST remediation is not a recurring expense, a portion of the design stage geotechnical work will need to be accounted for in future capital budgets. This is related to the increased number and size of the Department’s watermain projects.
Change Order #2 is requested to add TED and Water Utilities testing projects to the contract for $144,776.31.
|
Original Contract Value |
$158,707.05 |
|
Prior Cumulative Approved Change Orders |
$26,460.00 |
|
Subtotal |
$185,167.05 |
|
(+/-) This Change Order |
$144,776.31 |
|
Total Contract Value |
$329,943.36 |
FISCAL IMPACT:
CIP #: MP009, WU004
Soil and material testing services are expensed to the Infrastructure and Other Professional Services accounts listed below. This work is related to MP009 and WU004; in 2025, MP009 had a budget of $12,000,000 and WU004 had a budget of $77,250. Additionally, Public Works also budgeted $20,000 for this service in 2025. Due to underspending on other capital projects in 2025, the requested change order can be accommodated within the 2025 budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects Fund |
$12,350,780 |
|
41251500-551502 |
Water Utilities Fund |
$68,654,488 |
|
31251100-531309 |
General Fund |
$32,000 |