CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 24-016, 2024 Microsurfacing Pavement Maintenance, to AC Pavement Striping Co. for an additional 84 days
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, P.E., Director of Transportation, Engineering and Development/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 24-016 to AC Pavement Striping Co. on April 16, 2024, for an amount of $753,484.29 plus a 3% contingency and a completion date of August 9, 2024.
The purpose of this contract is to perform micro-surfacing on various City streets. Micro-surfacing involves the installation of a thin non-structural overlay on existing asphalt pavements. It is considered a cost-effective preventative measure to help prevent water and debris from entering the pavement surface and extend the useful life of aging pavement.
This is the first and final Change Order for this contract. All work was completed on October 31, 2024, including punchlist items and demobilization.
DISCUSSION:
This contract was approved with contingency in the amount of 3% ($22,604.53) of the original contract value and 29 days. The final quantities result in a reduction in overall project costs.
The contract was written to anticipate construction to begin on July 8, 2024. Due to the sidewalk and curb replacement contract being behind schedule, staff requested the start of this project delay until that work was complete. Sidewalk ramps and curb replacements should be completed prior to micro-surfacing to eliminate the chance of destroying the new surface material.
AC Pavement began their work on August 21, 2024, and substantially completed their work within 21 working days. This schedule generally aligned with the original time allowance for the contract. Punchlist items and removal of all equipment and traffic control was completed on October 31, 2024.
Revised timelines for this project were required to coordinate with the preceding contract and did not negatively impact contract outcomes or other schedules.
City Council approval is required to extend the contract completion date.
A summary of the award and contingency information is provided in the tables below. The amount of this Change Order decreases the original contract amount by $40,284.12 and increases the original contract expiration date by 84 days.
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
29 |
$22,604.53 |
|
(-) Previously Authorized |
0 |
$0.00 |
|
Subtotal |
29 |
$22,604.53 |
|
(-) This Change |
84 |
$ (40,284.12) |
|
Balance Left |
0 |
$22,604.53 |
Contract Award
|
Original Contract Value |
$753,484.29 |
|
Prior Cumulative Approved Change Orders |
$0.00 |
|
Subtotal |
$753,484.29 |
|
(+/-) This Change Order |
$ (40,284.12) |
|
Total Contract Value |
$713,200.17 |
FISCAL IMPACT:
There is no direct fiscal impact associated with this Change Order as this is just an extension of time.