CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 18-024, Generator Maintenance Services, to Interstate Power Systems, Inc. for an amount not to exceed $103,292.60 and for a two-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works Public Buildings Operations (PBO) and Fleet Services retain the services of a contractor to provide maintenance and repair services for emergency generators, electrical transfer switchgear, and other support power systems backed up by emergency generators located in designated City buildings, pump houses, and various de-watering sites around the City.
The City currently uses 44 emergency generators to provide back-up power for several functions, including, but not limited to E-911 and utility dispatching, critical computer operations, and residential subdivision waste/storm and water pumping. These units require cyclical preventive maintenance and repairs to the power generator, engine and switch gear ensure reliable operation in an emergency power situation.
DISCUSSION:
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Advertisement: |
02/01/18 |
Notices Sent: |
93 |
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Opening Date: |
02/16/197 |
Planholders: |
7 |
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Bids Received: |
4 |
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The following firms submitted bids: Company Name Bid Amount Interstate Power Systems $103,292.60 Illini Power Products Co. $118,339 Four firms submitted bid responses; however, following the bid opening, two firms were determined to be non-responsive because they did not provide their bid security bond by the bid deadline. Interstate Power Systems is the lowest responsive, responsible bidder. The contract term is two years from April 1, 2018 through March 31, 2020, with three one-year option years. |
FISCAL IMPACT:
CIP # N/A
Contracted generator maintenance services are expensed to the repair and maintenance service/building accounts listed below. A total of $776,000 is budgeted for contracted building maintenance and fleet maintenance services in CY2018, including generator maintenance. The requested award is within budget.
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Account Number |
Fund Description |
Total Budget Amount |
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31341100-531302 |
General Fund - PBO |
$381,000 |
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31351100-531302 |
General Fund - Fleet Services |
$395,000 |