CHIEF PROCUREMENT OFFICER AUTHORITY PROCUREMENT AWARD
ACTION REQUESTED:
title
Approve the award of Change Order #3 to Contract 21-141, Julian Street Improvements, to Copenhaver Construction for an amount not to exceed $4,500 and a total award of $3,120,603.98
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BACKGROUND:
City Council awarded Contract 21-141 to Copenhaver Construction on May 4, 2021 for an amount not to exceed $3,113,187.98 with a completion date of October 1, 2021. The purpose of this contract is to bring Julian Street up to city collector street standards from Gartner Road to Prairie Avenue. This includes adding additional storm sewers to improve drainage, extending watermain and sanitary sewers, improving pedestrian connectivity by adding sidewalks, installing street lights, installing a box culvert, and installing curb and gutters. At the north end of the project, between Prairie Avenue and Porter, a 36-inch storm sewer will be installed to address flooding issues.
Chief Procurement Officer awarded Change Order #1 of Contract 21-141 to Copenhaver Construction on July 1, 2021 for an amount not to exceed $6,910.00 and a total award of $3,120,097.98.
Chief Procurement Officer awarded Change Order #2 of Contract 21-141 to Copenhaver Construction on July 9, 2021 for an amount not to exceed ($3,994.00) and a total award of $3,116,103.98.
DISCUSSION:
This change order is requested to add the necessary pay items to the project.
The reconstruction of Julian Street from Prairie to Gartner includes installation of valve vaults. After review of the plans and field confirmation, it was discovered that three of the valve vaults require a larger, five-foot diameter structure. This change order is requested to add the necessary pay items 65X (6” valve & 5’ valve vault) and 66X (8” valve & 5’ valve vault) for the larger vault structures. The quantity for the original valve vault item (93A) will also be reduced by three. Each of the larger structure cost $1,500 more than the original vault size.
I, Ray Fano, of TED certify that this work is necessary for successful completion of this contract. I further certify that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed.
The amount of this change order is $4,500 which when added to prior change orders results in exceeding the original contract amount by $7,416.
This contract was approved with contingency in the amount of 3% ($93,395.64) of the original contract value and 29 days. Staff requests the use of contingency funds for the change order. A summary of the award and contingency information is provided in the tables below.
Contract Award
|
Original Contract Value |
$3,113,187.98 |
|
Prior Cumulative Approved Change Orders |
$2,916.00 |
|
Subtotal |
$3,116,103.98 |
|
(+/-) This Change Order |
$4,500 |
|
Total Contract Value |
$3,120,603.98 |
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
29 |
$93,395.64 |
|
(-) Previously Authorized |
|
$2,916.00 |
|
Subtotal |
|
$90,479.64 |
|
(-) This Change |
|
$4,500.00 |
|
Balance Left |
|
$85,979.64 |
FISCAL IMPACT:
CIP #: SC216 & SW038
Julian Street Improvements are expensed to the Infrastructure account listed below. A combined $4,072,000 was budgeted for SW038& SC216 in 2021. The requested change order is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282300-551502 |
Bond Fund |
$9,243,000 |
|
|
|
|