CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 22-261, Decontamination Shower Trailer, to Comac Corporation (dba NIU Toilet) for an amount not to exceed $130,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
Unit 379 is a 2003 Wells Cargo trailer and was reviewed and approved by the Fleet Economic Committee and Fleet Services Manager for replacement in the 2022 budget.
Equipment is scored for replacement based on four criteria: age, usage, condition and repair costs. Recommending a vehicle for replacement requires a score of 28.0 or greater. Unit 379 scored 28.55.
DISCUSSION:
Unit 379 was converted to shower personnel and patients at emergency responses where there is exposure to chemical, biological, radioactive, or nuclear contamination. This reduces the immediate spread of contamination and the long-term health impacts of those exposed.
The current unit will be sold at the City’s auction service provider.
Unit 379 will be replaced with a current model year NIU Toilet CBRN decontamination shower trailer specified consistent with the current unit. It includes three shower stalls, one of which is designed for non-ambulatory access for patients that may require assistance.
The new trailer is available from NIU Toilet from a Sourcewell cooperative purchasing contract #081721-NIU.
Using the City’s specifications, NIU Toilet has quoted the decontamination shower trailer in the amount of $127,654.75; a cost breakdown is provided below. A purchase order will be issued for $127,654.75. Since the actual freight charge is determined at time of shipping, this request provides for a possible increase in the actual freight charge beyond the estimated charge to avoid future procurement approvals.
|
List Price |
Sourcewell Discount |
Prep & Estimated Freight |
Net Price |
|
$112,685 |
($5,634.25) |
$20,604 |
$127,654.75 |
The new unit will be delivered within 30 weeks.
FISCAL IMPACT:
CIP#: VEH002
Fire Department vehicle replacements are expensed to the Vehicles and Equipment account below. The department budgeted $183,700 for Unit 379 replacement in 2022. The requested award of $130,000 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
22252200-551505 |
General Fund |
$3,088,873 |