CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 21-394, Electrician Services, to Volt Electric Inc. for an amount not to exceed $53,480 and a total award of $118,645
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Public Buildings Operations (DPW-PBO) retains electrician services on an as-needed basis for work beyond the scope of in-house staff and/or to augment and improve efforts of DPW-PBO.
On February 2, 2022, the City Manager approved the original award of Contract 21-394 for a one-year term from February 2, 2022 to December 31, 2022, with four one-year options to extend the contract.
After the initial contract approval, staff identified additional work necessary to complete capital improvement project MB 223 - Generator and Transfer Switch Replacement.
DISCUSSION:
The requested change order covers the material and labor required to upgrade four of the automatic transfer switch (ATS) controls at the Municipal Center. The work includes providing new controls and cabinets, as well as retrofitting, lubrication, calibration, configuration, and functional testing for each of the four switches. Lastly, all cables, wires and circuits will be labeled.
The existing transfer switches will require cycling prior to performing the work to guarantee proper mechanical switch operations. Switches will also require complete transfer after upgrades to ensure proper operation. This will require a temporary outage for a duration of 30 minutes for each switch. Outages will occur after hours and work will not impact any critical IT functions.
This additional work was not foreseeable at the time the original contract was signed. Work will be scheduled for early spring and will take approximately 14 days from notice to proceed to completion.
FISCAL IMPACT:
CIP #: MB 223
Electrician Services for the generator and transfer switch replacement is expensed to the building improvements account below. This item is related to MB223, Generator and Transfer Switch Replacement, for which $185,000 has been budgeted in 2022. The requested change order of $53,480 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31342200-551500 |
Capital Projects Fund |
$2,460,133 |