CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 26-011, 2026 Sidewalk and Curb Maintenance Program, to Everlast Blacktop, Inc. for an amount not to exceed $1,122,180 plus a 3% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Transportation, Engineering and Development Business Group (TED) is responsible for maintenance of the city’s sidewalk system. The Street Maintenance Improvement Program (MIP) includes projects to maintain roadways and the adjacent pedestrian network. These projects offer a programmatic approach to ensure the City is addressing safety concerns and is compliant with ADA standards. Additionally, the City repairs sidewalks on a complaint-driven basis for all properties each year. Repairs are performed to reduce long-term maintenance costs and limit exposure to claims against the City.
In March 2026, TED issued Bid 26-011, 2026 Sidewalk and Curb Maintenance Program, seeking a contractor to complete repairs and replacement of various sidewalks, curbs, and structure conditions that have met established criteria for replacement. In total, over 700 locations were found to require improvements that will be made through this project.
DISCUSSION:
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Advertisement Date: |
3/13/2026 |
Notices Sent: |
2891 |
|
Opening Date: |
4/9/2026 |
Planholders: |
28 |
|
|
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Proposals Received: |
3 |
Bids were received from the following vendors:
|
Vendor Name |
Proposed Cost |
|
Everlast Blacktop, Inc. |
$1,122,180.00 |
|
Schroeder & Schroeder, Inc. |
$1,169,000.00 |
|
Engineer’s Estimate |
$1,234,350.00 |
|
Davis Concrete Construction Company |
$1,271,616.00 |
Everlast Blacktop, Inc. is the low bidder and is recommended for the award as the lowest responsible bidder for the procurement of construction services, as defined by section 1-9B-7 of the Procurement Code (RBO-qualified).
The completion date of this project is May 28, 2027.
FISCAL IMPACT:
CIP #: MP004, MP009, & MP018
The Sidewalk and Curb Maintenance Program is expensed to the Infrastructure account listed below.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects Fund |
$24,899,000 |
This work is done under three different capital projects associated with the annual streets program. The table below outlines the total project budget and the amount per project that staff anticipates a portion of this award will go towards.
|
Project Number |
Project Title |
Total Project Budget |
2026 Sidewalk and Curb Maintenance Amount (Bid 26-011) |
|
MP004 |
Sidewalk & Curb Replacement Program |
$1,245,000 |
$875,874 |
|
MP009 |
Street Maintenance Improvement Program |
$12,000,000 |
$197,241 |
|
MP018 |
ADA Sidewalk Improvements |
$105,000 |
$49,065 |
Overall, $13,350,000 was included in the 2026 budget for the above projects. The award requested is within the amount budgeted for this expense in 2026.