CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 25-017, 2025 Crackfilling Program, to Denler, Inc. for an amount not to exceed $546,975.32 plus a 3% contingency (Item 1 of 2)
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, P.E., Director of Transportation, Engineering and Development/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The other related item on the City Council agenda is:
• 25-0441 - Adopt the IDOT resolution in the amount of $546,975.32 to allow expenditure of State Motor Fuel tax dollars to fund the 2025 Crackfilling Program (Item 2 of 2)
In March 2025, the Transportation, Engineering and Development (TED) Business Group issued Bid 25-017 seeking contractors to perform fiberized crackfilling on various city streets. Crackfilling consists of cleaning and sealing any cracks, voids or joints two inches in width or less with asphalt cement reinforced by polypropylene fibers. It is a cost-effective preventative maintenance technique and when performed routinely, it can keep water and debris from getting into the pavement.
This work will be paid for using state motor fuel tax (MFT) funds. The expenditure of state MFT funds requires the approval and supervision of the Illinois Department of Transportation (IDOT). The corporate authorities of the municipality must adopt a resolution appropriating the MFT funds.
DISCUSSION:
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Advertisement Date: |
3/7/2025 |
Notices Sent: |
58 |
|
Opening Date: |
3/31/2025 |
Planholders: |
11 |
|
|
|
Proposals Received: |
2 |
Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
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|
|
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Denler, Inc. |
$546,975.32 |
|
SKC Construction |
$583,982.43 |
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Engineer’s Estimate |
$598,222.59 |
Denler, Inc. has successfully performed the crackfilling program in past years, with the most recent being in 2024. Staff recommends Denler, Inc., for the award as the lowest responsive and responsible bidder for the procurement of construction services, as defined by section 1-9B-7 of the Procurement Code (RBO-qualified).
All work under this contract shall be completed by July 18, 2025.
FISCAL IMPACT:
CIP # MP009: Street Maintenance Improvement Program (MIP)
Crackfilling is one component of the overall award for MP009. The chart below breaks out the different award components and timeframes for the MIP.
|
Project Name |
Bid No. |
Award Amount |
Status |
|
Resurfacing - MFT |
25-015 |
$5,563.599.47 |
Awarded 4/2/25 |
|
Resurfacing - Local |
25-016 |
|
Yet to be awarded |
|
Crackfilling |
25-017 |
$546,975.32 |
Recommend for Award 4/15/2025 |
|
Patching |
25-018 |
$542,825.00 |
Recommend for Award 4/15/25 |
|
Micro-surfacing |
25-019 |
|
Yet to be awarded |
|
Sidewalk R&R for Micro-surfacing |
25-022 |
$194,174.40 |
Awarded 4/2/25 |
|
Pavement Marking |
25-020 |
$25,000.00 |
Awarded 3/18/25 |
|
Total to date |
|
$6,872,574.19 |
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The 2025 Crackfilling Program is expensed to the Infrastructure account listed below. This is related to MP009, Street Maintenance Improvement Program (MIP) which $12,000,000 is budgeted in 2025. TED anticipated crackfilling would account for $600,000 of the overall MIP budget. The award requested is within the amount budgeted for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282500-551502 |
MFT Fund |
$7,000,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.