CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
title
Approve the award of Change Order #2 to Contract 23-020, Bridge and Retaining Wall Railing Maintenance, to Crossroad Construction, for an additional 11 days
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J Novack, Director/City Engineer
BACKGROUND:
On March 7, 2023 the City Council approved award of Bid 23-020, Bridge and Retaining Wall Railing Maintenance, to Crossroad Construction. Work in this contract included the repair and repainting of various railings across 6 locations throughout the City. The original award included a contract completion date of November 3, 2023.
On September 5, 2023 the Chief Procurement Officer approved Change Order #1 for an additional $15,062.00 to pay for base plate replacement of steel posts at the location under the BNSF overpass on Washington Street.
DISCUSSION:
This Change Order is a final balancing of all pay items based on agreed as-built final quantities. This change order increases the contract value by $3,250.00, by using contingency funds, for a total award of $404,628.00.
This change order requires City Manager approval to increase the contract working time by 11 days. Following completion on November 3, 2023 the City prepared a punchlist for the contractor. All work was completed on Tuesday November 14, 2023.
This contract was approved with a contingency amount of 5% ($19,315.80) of the original contract value. Staff requests the use of contingency funds for this change order. A summary of the award and contingency information is provided in the tables below.
Contingency
|
Authorized Contingency |
Dollars |
|
Original Amount |
$19,315.80 |
|
(-) Previously Authorized |
$15,062.00 |
|
Subtotal |
$4,253.80 |
|
(-) This Change |
$3,250.00 |
|
Balance Left |
$1,003.80 |
Contract
|
Original Contract Value |
$386,316.00 |
|
Prior Cumulative Changes |
$15,062.00 |
|
Subtotal |
$401,378.00 |
|
(+) This Change |
$3,250.00 |
|
Total Contract |
$404,628.00 |
FISCAL IMPACT:
CIP# BR032
There is no direct fiscal impact to this change order, this is an extension of time and the use of previously approved contingency funds.