File #: 25-0084    Version: 1
Type: Procurement Award Status: Passed
File created: 1/17/2025 In control: City Council
On agenda: 2/4/2025 Final action: 2/4/2025
Title: Approve the award of Option Year #3 to Contract 22-036, Landscape Restoration Services, to Semper Fi Landscaping, Inc. and Local Lawn Care and Landscaping for an amount not to exceed $750,000

CITY COUNCIL AGENDA ITEM

 

ACTION REQUESTED:
title

Approve the award of Option Year #3 to Contract 22-036, Landscape Restoration Services, to Semper Fi Landscaping, Inc. and Local Lawn Care and Landscaping for an amount not to exceed $750,000

body

 

DEPARTMENT:                     Department of Public Works

 

SUBMITTED BY:                     Richard Dublinski, Director

 

BOARD/COMMISSION REVIEW:
N/A

 

BACKGROUND:

The City Council awarded Contract 22-036, Landscape Restoration Services, to Semper Fi Landscaping, Inc. and Local Lawn Care and Landscaping on March 1, 2022, for a one-year term from date of award to December 31, 2022, with three, one-year options to extend.

The City Council awarded Option Year #1 on March 21, 2023, for a one-year term from January 1, 2023, to December 31, 2023. The City Council awarded Option Year #2 on March 19, 2024, for a one-year term from January 1, 2024, to December 31, 2024, with one additional one-year option to extend.

 

The purpose of this contract is to provide restoration work that varies in size from three-square-foot turf repairs to several hundred square yards of turf repair on parkways or rear residential yards. The work involves mobilizing various sites throughout the City and completely restoring the landscaping. The contractor is responsible for providing all labor, material, equipment and supervision necessary to perform the work at designated locations as directed by the City.

 

The Landscaping Restoration Program restores landscaping at private residential properties, commercial properties and public rights-of-way damaged because of work associated with Electric and Water Utilities and the Department of Public Works (DPW) maintenance and capital improvement projects. Work is ongoing during construction season and includes turf restoration, hardscape restoration, landscape planting, sprinkler repair and other landscape-related repairs.

 

DISCUSSION:

Semper Fi Landscaping and Local Lawn Care and Landscaping performed well during the second option year of the contract.  The vendors completed approximately 1,000 restoration projects in 2024.  Due to several operating and capital projects for the Electric and Water Utilities, many of the sites required more extensive restoration.

 

Based on the vendor’s performance, DPW recommends extending the contract for the third option year.  Both vendors have requested a 3% increase in rates to cover rising labor costs.  They will maintain the contract terms provided for under the original contract award.

 

The term of the third option year is January 1, 2025, to December 31, 2025, with no option years remaining. 

 

FISCAL IMPACT:

CIP #: Various

 

The Landscaping Restoration Program is expensed to the Operational Services, Infrastructure, and Building and Grounds Maintenance accounts listed below. A total of $120,000 is budgeted for various landscaping needs in 2025 in the General Fund. In addition, the Electric and Water Utilities have funding available through various capital projects for landscape restoration. The requested award is within the budgeted amount for this expense.

 

Account Number

Fund Description

Total Budget Amount

31101100-531308

General Fund

$1,641,500

31251100-531308

General Fund

$2,615,555

31341100-531302

General Fund

$817,600

40251300-531308

Electric Utility Fund

$1,181,000

40251300-551502

Electric Utility Fund

$27,261,400

41251540-531308

Water Utility Fund

$278,000

41251500-551502

Water Utility Fund

$68,654,488