CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 21-016, 2021 Sanitary Manhole Replacement, to Sheridan Plumbing and Sewer for an amount not to exceed $188,175 plus a 5% contingency
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In March 2021, the Water Utilities issued Bid 21-016 to remove and replace sanitary sewer manholes and associated connections to existing sanitary sewer and services throughout the City. The sanitary manholes being replaced range from 80 to 100 years in age and are part of the Ten-Year Inflow and Infiltration Reduction Program that is registered with the IEPA. Most were rehabilitated more than 20 years ago, but further rehabilitation is no longer possible. The manholes in this program have been recommended for full replacement.
DISCUSSION:
As part of this project, six brick manholes in the Central Business District (CBD) area and five brick manholes in the Porter, Loomis, Prairie area of the City will be replaced. Some manholes will be replaced during evening hours to minimize any disturbance to CBD businesses.
Advertisement Date: 3/10/2021 Notices Sent: 79
Opening Date: 3/29/2021 Planholders: 16
Bids Received: 4
Bids were received from the following vendors:
|
VENDOR |
COST |
|
Sheridan Plumbing & Sewer Inc. |
$188,175 |
|
Engineers Estimate |
$211,750 |
|
Misfits Construction Company |
$271,300 |
|
Performance Construction & Engineering LLC |
$379,700 |
|
H. Linden & Sons Sewer & Water Service |
$420,150 |
One vendor, Aperia Solutions Inc. was found not responsive; the firm failed to provide required bid documents.
The Water Utilities worked with Sheridan Plumbing & Sewer Inc. in the past and describe their work as satisfactory.
Work associated with this bid is required to be completed by October 29, 2021. In addition, the bid includes two, one-year options to extend the contract to replace additional sanitary manholes in 2022 and 2023.
FISCAL IMPACT:
CIP: WW006
Sanitary manhole replacements are budgeted to the infrastructure account listed below, as part of the annual capital improvement program. A total of $5,930,000 is budgeted for WW006 in 2021. The requested award is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41251500-551502 |
Water/Wastewater Fund |
$26,743,950 |
Per Council directive contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.