CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the Award of Bid 17-006, 2017 Street Patching Program, to Chicagoland Paving Contractors for an amount not to exceed $144,900, plus a 5% contingency.
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack, TED Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The TED Business Group issued Bid 17-006 seeking a qualified contractor to perform annual street patching throughout the City. The project involves replacing isolated sections of deteriorated pavement with hot-mix asphalt to varying depths, depending upon severity. The strategy is typically used on streets in relatively good condition, but exhibiting isolated defects. The streets do not warrant resurfacing and can be substantially upgraded by patching problem areas. Through this project, permanent patches are installed to take care of potholes developed over winter months. This maintenance program prolongs the life of streets, ultimately saving money.
TED plans on bidding two patching contracts this year. The first contract will address the patching that needs to be completed ahead of the micro-surfacing program. A second contract will be bid during the summer to address those sections of pavement that warrant patching and need to be improved before the winter.
DISCUSSION:
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Advertisement Date: |
03/31/17 |
Notices Sent: |
207 |
|
Opening Date: |
04/17/17 |
Planholders: |
13 |
|
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Bids Received: |
4 |
BID TABULATION
The following bids were received:
|
Company Name |
Bid Amount |
|
Engineer’s Estimate |
$81,365 |
|
Chicagoland Paving Contractors, Inc. |
$144,900 |
|
Geneva Construction Company |
$152,555 |
|
Schroeder Asphalt Services, Inc. |
$240,680 |
|
K-Five Construction |
$297,910 |
The Engineer’s Estimate was based on the contract value of the 2016 patching program. However, the low bidder in 2016 was an outlier with costs substantially lower than the other bids submitted. The bids received this year are in line with the higher bids the City received in 2016. Based on an evaluation of the runner-up bids from last year and the bids received this year, we believe that the low bid of $144,900 represents the fair market cost of completing the work. Rebidding the work is unlikely to result in lower prices.
Chicagoland Paving Contractors, Inc. has successfully completed projects for the City in the past and is recommended for award.
FISCAL IMPACT:
CIP#: MP009
MP009 - Street Maintenance Improvement Program (MIP)
Annual program maintaining existing City streets through: reconstruction, resurfacing, patching, micro-surfacing and crackfill. Street patching mostly involves pothole repairs.
Street patching is part of the annual Street Maintenance Program and expensed to the Capital Improvement Program account listed below. A total of $5,025,000 is budgeted for MIP in the Road and Bridge Fund for CY2017. The requested award is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
013-4710-431.70-89 |
Road & Bridge Fund |
$5,025,000 |
Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.
The street patching program is one component of the MP009 project overall award. The chart below provides a breakout of the program’s different components and timeframe for awards.
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Project Name |
Bid No. |
Award Amount/Estimate |
Status |
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Resurfacing - MFT |
17-003 |
$3,245,236 |
Awarded April 5, 2017 |
|
Resurfacing - City |
17-004 |
$2,576,800 |
Awarded April 5, 2017 |
|
Crackfilling |
17-005 |
$427,060 |
Awarded April 5, 2017 |
|
Patching Contract No. 1 |
17-006 |
$144,900 |
Recommended for Award May 2, 2017 |
|
Patching Contract No. 2 |
|
$500,000 (est.) |
To be bid during the summer |
|
Microsurfacing |
17-007 |
$1,468,370 |
Awarded April 5, 2017 |
|
Micro - Sidewalk |
17-008 |
$191,640 |
Awarded April 5, 2017 |
|
Resurfacing - 87th |
|
$1,030,000 (est.) |
Contract to be awarded by IDOT |
|
Construction Engineering |
17-083 |
$75,000 (est.) |
Recommended for CMO award at future date |
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Total |
|
$9,659,006 |
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Note: After completion of MIP projects, an analysis will be completed and any excess funds will be considered for either transfer back to the General Fund or will remain for use to cover future MIP expenditures.