CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 23-043, Unit 242 Replacement - Compact Excavator, to Atlas Bobcat for an amount not to exceed $106,138
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Unit 242 was reviewed and approved by the Fleet Economic Committee and Fleet Services Manager for replacement in the FY2023 budget. Heavy equipment is scored for replacement based on four criteria: age, usage, condition and repair costs. Recommending heavy equipment for replacement requires a score 28.0 or greater. Unit 242 scored 31.09.
DISCUSSION:
Unit 242 is a 2006 John Deere 710G loader/backhoe used by the Department of Public Works Operations Division to maintain and repair storm sewer infrastructure throughout the city.
The retired vehicle will be sold through one of the City’s auction companies.
The unit will be replaced with a Bobcat E60-R2 Series compact excavator. The unit is smaller and equipped with tracks rather than wheels, providing better access to infrastructure located in back yards. Additionally, the compact excavator can load from directly behind the spoils truck, making the work zone narrower and safer than the current loader, which must be parked next to the spoils truck.
The new unit is available on the Sourcewell Cooperative, an approved cooperative through Clark Equipment Company, dba Bobcat Company Contract #041319-CEC.
Using the City’s specifications, Atlas Bobcat, the authorized Bobcat Company dealership, has quoted the compact excavator in the amount of $106,138; a cost breakdown is provided below.
|
Original Price |
Less Cooperative Discount |
Net Price |
|
$ 144,666 |
$ 38,528 |
$ 106,138 |
The unit will be delivered in approximately three to four months.
FISCAL IMPACT:
CIP#: VE23-242
Equipment replacements for the Department of Public Works are expensed to the vehicles and equipment account listed below. A total of $115,000 is budgeted for the replacement of Unit 242 in 2023. The requested award is within the amount budgeted for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31102200-551505 |
Capital Projects |
$2,016,800 |