CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #2 to Contract 20-004, 2020 Street Resurfacing Program - MFT, to R.W. Dunteman to reduce the contract award amount by $531,149.52, 9.89% and a total amount not to exceed $4,916,750.48 and by 0 days
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BACKGROUND:
The City Council awarded Contract 20-004 to R.W. Dunteman on April 21, 2020 with a completion date of August 14, 2020. The purpose of this contract is to resurface various city streets as part of the annual street maintenance program.
Change order #1 was previously approved, increasing the contract amount by $78,900.
DISCUSSION:
This change order is requested in order to balance certain pay items. Upon receipt of information for Item #4, a final balancing change order for the project will be submitted.
There are a couple reasons for the reduction. One is we eliminated the resurfacing of the four streets/blocks around Little Friend’s property due to pending development and potential work within the roadway. Second is we eliminated the resurfacing of Jefferson Avenue from Court Place to Washington to accommodate restaurants’ outdoor dining on the street. Another reason is we changed the resurfacing cross section of some streets by switching from poly binder to surface course due to street’s condition, as well as surface course’s unit price is more than 10% less than poly binder.
The amount of this change order decreases the contract amount by $531,149.52 and there is no change to the original contract expiration date.
I, Yifang Lu, of TED certify that this work is necessary for successful completion of this work/project/contract. I further certify that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or the change is germane to the original contract as signed, or the change order is in the best interest of the city and authorized by law.
Staff is not requesting the use of contingency funds and/or days for this change order because this is a reduction of the contract amount. A summary of the award and contingency information is provided in the tables below.
Contract Award
|
Original Contract Value |
$5,369,000.00 |
|
Prior Cumulative Approved Change Orders |
$78,900.00 |
|
Subtotal |
$5,447,900.00 |
|
(+/-) This Change Order |
-$531,149.52 |
|
Total Contract Value |
$4,916,750.48 |
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
29 |
$161,070.00 |
|
(-) Previously Authorized |
|
$78,900.00 |
|
Subtotal |
|
$82,170.00 |
|
(-) This Change |
|
$0 |
|
Balance Left |
|
$82,170.00 |
FISCAL IMPACT:
CIP #:MP009
The Street Resurfacing Program - MFT, is expensed to the Infrastructure account listed below. A total of $5,770,000 was budgeted for the MFT portion of the Street Resurfacing Program in 2020. The reduction of $531,149.52 results in a total award of $4,916,750.48.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282500-551502 |
Motor Fuel Tax Fund |
$5,770,000 |
|
|
|
|
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.