File #: 24-0325    Version: 1
Type: BID, RFP, RFQ, COOP, SOLE SOURCE, OPTION YEAR Status: Passed
File created: 3/12/2024 In control: City Council
On agenda: 4/16/2024 Final action: 4/16/2024
Title: Approve the award of Cooperative Procurement 24-121, Digger Derrick Line Truck Vehicle Replacements, to Altec Industries, Inc., for an amount not to exceed $1,373,024 and for a one-time purchase

CITY COUNCIL AGENDA ITEM

 

ACTION REQUESTED:
title

Approve the award of Cooperative Procurement 24-121, Digger Derrick Line Truck Vehicle Replacements, to Altec Industries, Inc., for an amount not to exceed $1,373,024 and for a one-time purchase

body

 

DEPARTMENT:                     Department of Public Works

 

SUBMITTED BY:                     Richard Dublinski, Director

 

BOARD/COMMISSION REVIEW:
N/A

 

BACKGROUND:

The fleet units listed below were reviewed and approved by the Fleet Economic Committee and Fleet Services Manager for replacement in the 2024 budget. Vehicles are scored for replacement based on four criteria: age, usage, condition and repair costs. Recommending a vehicle for replacement requires a score of 28.0 or greater.

 

Unit #

Year/Make/Model

Division

Score

007

2005 International 4400 Altec Digger Derrick

Distribution

40.54

010

2000 Freightliner FL70 Altec Digger Derrick

Distribution

39.49

031

2005 International 4400 Altec Digger Derrick

Distribution

45.24

032

2002 Sterling M7500 Altec Digger Derrick

Distribution

40.05

 

DISCUSSION:

The units listed above in the background are used daily by the Electric Utility - Distribution Division to install/set electric equipment, such as transformers and poles.

 

The units will be replaced with 2024 Altec DH50 Digger-Derricks specified identically to maintain fleet and operational conformity. The new vehicles are available on the Sourcewell Cooperative, an approved cooperative through Altec Industries, Inc., Contract #110421-ALT. The cooperative contract has an expiration date of December 27, 2025.

 

The four retired vehicles will be traded into Altec Industries, Inc.

 

Using the City’s specifications, Altec Industries, Inc. has quoted the 2024 Altec DH50 Digger Derricks in the amount of $343,831 per unit (totaling $1,373,024 for four units); a cost breakdown is provided below:

 

Sourcewell Price

Less Trade-Ins

Net Price

$1,405,524

$32,500

$1,373,024

 

The vehicles will be delivered in approximately six months. The term is from the date of award through December 31, 2024.

 

FISCAL IMPACT:

CIP#: VE24-007, VE24-010, VE24-031, VE24-032

 

Vehicle replacements for the Electric Utility are expensed to the Vehicles and Equipment the account listed below. The Electric Utility budgeted $1,392,000 to replace the listed Digger Derrick Line Trucks in 2024. The requested award is within the amount budgeted for this expense.

 

Account Number

Fund Description

Total Budget Amount

 40251300-551505

Electric Utility Fund

$2,186,000