CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 21-241, Excavation & Underground Utility Repair, to Baish Excavating Inc., IHC Construction Companies, LLC and Unique Plumbing Company for an amount not to exceed $137,000 and a total award of $350,572
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On July 20, 2021, the City Council awarded Bid 21-241 to Baish Excavating Inc, IHC Construction Companies, LLC and Unique Plumbing Company for an 18-month term from August 2021 to December 31, 2022, with five one-year options to extend. The purpose of the award is to supplement and/or assist City crews during emergencies, when work exceeds crew capacity or when work requires specialized equipment or expertise beyond staff capabilities. The work performed under this contract includes installation, replacement, repair and relocation of water and sewer main segments, sanitary sewer manholes, valves, vaults, and service laterals. Work is assigned on an as-needed basis.
Baish Excavating, the low bid vendor, is the primary contractor and first vendor contacted. If Baish does not have crews available at the time of call out, the Water Utilities staff will reach out to the secondary contractor and the tertiary contractor.
DISCUSSION:
This change order is requested due to several unforeseen lead service line replacements and a water main replacement in the Longwood area. The Water Utility would like to add an additional $137,000 to cover planned work, water main breaks and any additional lead service lines that may be uncovered. This includes any leaking lead services or lead services found during construction projects. The IEPA requires that utilities replace any lead service lines that are disturbed. Replacement of these services lines are from the water main to the water meter in the home.
Contract Award
|
Original Contract Value |
$213,572 |
|
Prior Cumulative Approved Change Orders |
$0 |
|
Subtotal |
$0 |
|
(+/-) This Change Order |
$137,000 |
|
Total Contract Value |
$350,572 |
The amount of this change order exceeds the original contract amount by $137,000. The original contract expiration date does not change. The term of this award is September 1, 2021 through December 31, 2022.
FISCAL IMPACT:
CIP: N/A
The use of excavation services for Water/Wastewater projects are expensed to the Operational Services and Infrastructure accounts listed below. These services are required on an as-needed basis, and as such costs are budgeted project by project. Staff will continue to monitor the Water Fund to ensure compliance with approved budget.
|
Account Number |
Fund Description |
Total Budget |
|
41251540-531308 |
Water/Wastewater Fund |
$278,000 |
|
41252000-551502 |
Water Capital Fund |
$27,438,275 |