CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 22-004, 2022 Patching Program, to Geneva Construction Company for an amount not to exceed $578,005.00, plus a 3% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Transportation, Engineering and Development (TED) Business Group issued Bid 22-004 seeking contractors to perform annual street patching throughout the city. The project involves replacing isolated sections of deteriorated pavement with hot-mix asphalt to varying depths, depending upon severity. The strategy is used on streets in relatively good condition but exhibiting isolated defects. Additionally, this project will install permanent patches to take care of potholes that developed over the winter months. This maintenance program prolongs the life of streets, ultimately saving money.
DISCUSSION:
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Advertisement Date: |
02/04/22 |
Notices Sent: |
143 |
|
Opening Date: |
03/04/22 |
Planholders: |
20 |
|
|
|
Proposals Received: |
5 |
Bids were received from the following vendors:
|
Vendor Name |
Proposed Cost |
|
Engineer’s Estimate |
$547,680.00 |
|
Geneva Construction Company |
$578,005.00 |
|
JA Johnson Paving Company |
$678,000.00 |
|
Chicagoland Paving Contractors, Inc. |
$725,000.00 |
|
Brothers Asphalt Paving, Inc. |
$750,590.00 |
|
Schroeder Asphalt Services, Inc. |
$967,495.00 |
The Engineer’s Estimate is based on the contract unit prices from the 2020 and 2021 patching programs, adjusted 5% to account for inflation. The low bid is within 5.5% of the engineers estimate. Increased costs from vendors can be attributed to the increase in cost of materials and fuel required to produce hot-mix asphalt.
The completion date of this project is September 30, 2022.
FISCAL IMPACT:
CIP #: MP009 - Street Maintenance Improvement Program (MIP)
The 2022 Patching Program is expensed to the Infrastructure account listed below. This is related to MP009, Street Maintenance Improvement Program (MIP) for which $12M is budgeted for in 2022.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282300-551502 |
Bond Fund |
$8,582,000 |
Patching is one component of the overall award for MP009. The chart below breaks out the different award components and award timeframes for the MIP.
|
Project Name |
Bid No. |
Award Amount |
Status |
|
Resurfacing - MFT |
22-001 |
|
Yet to be Awarded |
|
Resurfacing - City |
22-002 |
|
Yet to be Awarded |
|
Crackfilling |
22-003 |
|
Yet to be Awarded |
|
Patching |
22-004 |
$578,005.00 |
Recommended for Award on 4/5/22 |
|
Microsurfacing |
22-005 |
|
Yet to be Awarded |
|
Sidewalk R&R for Micro |
22-006 |
$476,107.50 |
Recommended for Award on 4/5/22 |
|
Total |
|
$1,054,112.50 |
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*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.