CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #2 to Contract 24-004, Trip Hazard Removal Project - Spring, to Universal Concrete Grinding for an amount not to exceed $3,879, a total award of $109,491.24, and for an additional 290 days
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, P.E., Director of Transportation, Engineering and Development/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 24-004 to Universal Concrete Grinding with a completion date of July 1, 2024. The purpose of this contract is to remove vertical differentials between sidewalk squares along selected streets to create a safer walking environment.
Change Order #1 was approved by the Chief Procurement Officer to utilize $879.24 of contingency funds. This Change Order was processed under the assumption all work had been completed within the project limits.
The effective completion date of the project is July 1, 2024.
DISCUSSION:
In November 2024, Transportation, Engineering and Development Business Group (TED) staff were inspecting sites for the upcoming resurfacing projects. Staff found multiple sites that were within this project’s limits but had not been improved by the contractor. This Change Order is requested to extend the contract to complete additional punch list locations identified by staff during inspections. Due to the timing of the inspections and the current weather, this work will not be able to be completed until Spring 2025.
The amount of this Change Order exceeds the original contract amount by $4,758.24 and increases the original contract expiration date by 290 days. Upon approval, the revised completion date shall be April 17, 2025.
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
29 |
$5,236.65 |
|
(-) Previously Authorized |
0 |
$879.24 |
|
Subtotal |
29 |
$4,357.41 |
|
(-) This Change |
290 |
$3,879.00 |
|
Balance Left |
0 |
$478.41 |
Contract Award
|
Original Contract Value |
$104,733.00 |
|
Prior Cumulative Approved Change Orders |
$879.24 |
|
Subtotal |
$105,612.24 |
|
(+/-) This Change Order |
$3,879.00 |
|
Total Contract Value |
$109,491.24 |
FISCAL IMPACT:
CIP #: MP004
Trip Hazard Removal projects are done in conjunction with MP004 - Sidewalk Maintenance Program. Each year TED earmarks a portion of the MP004 budget for trip hazard removal. The cost associated with this change order will be realized in 2025 due to the timing of the work. TED included $1,045,000 in the 2025 budget for MP004. This Change Order is using previously approved contingency funds and can be accommodated within the 2025 budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects Fund |
$12,350,780 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.