CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 25-292, Traffic Signal and Street Light Maintenance, to H&H Electric Company for an amount not to exceed $1,201,294.01, plus a 5% contingency, and for a two-year term
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In September 2025, the Cities of Naperville and Aurora and the Village of Lombard participated in a joint bidding process led by DuPage County to hire a contractor to perform traffic signal and street light maintenance services. The joint bid intended to benefit from economies of scale, which would translate to lower maintenance costs for the City. Though bid jointly, each agency is awarding individual contracts to the lowest bidder for that agency. The City participated in a similar joint bid for this contract in 2017, 2019, and 2023.
The scope of the traffic signal and street light maintenance contract includes routine and emergency maintenance of Naperville’s signalized intersections. Specifically, routine maintenance includes keeping traffic signal indications, posts, mast arm assemblies, cabinets, controllers, interconnect, loop detectors, video detectors, radar detectors, pedestrian push-buttons, ethernet switches, streetlights that are mounted on mast arm assemblies, emergency vehicle pre-emption equipment, the Washington Street parking signs, the school flasher installations, and all collateral equipment at traffic signal installations in proper working order. Provisions for emergency repairs and scheduled work items, such as the annual conflict monitor tests, are also covered under this contract.
A summary of the equipment and tasks included with this maintenance contract is provided below:
• Maintaining the City’s 97 signalized intersections
• Maintaining 11 flashing pedestrian beacon locations
• Maintaining 202 street light luminaries on the traffic signal poles
• Maintaining approximately 30 miles of fiber optic interconnect
• Performing approximately 1,500 JULIE utility locates annually
• Emergency response and repair of signal damage associated with 10 to 15 crashes annually
Historically, the Traffic Signal and Street Light Maintenance contract receives only one or two bids because of the specialized training and equipment required to do this type of work.
DISCUSSION:
The County received two bids, with Naperville’s cost shown below:
|
Vendor Name |
Proposed Cost |
|
H&H Electric Company |
$1,201,294.01 |
|
Meade, Inc. |
$1,299,901.44 |
|
Engineer’s Estimate |
$1,342,815.00 |
The amount of the City’s two-year contract is $1,201,294.01. Half of this amount will be budgeted in the 2026 annual budget, and the remaining half will be budgeted in the 2027 annual budget.
The cost of the monthly routine maintenance for each signalized intersection increased by approximately 28% compared with the last bid in 2023 (also jointly bid with DuPage County and other municipalities). The increase in this cost and overall contract value is attributable to several factors, including:
• Inflation since the contract was last bid out two years ago
• Maintenance of more complex signal equipment deployed over the past few years, as well as increased quantities for crash damage repairs
A 5% contingency is requested with the award for the repair and replacement of traffic signal equipment due to crash damage. As the frequency and cost associated with repairs from vehicular damage vary from year to year, additional funds may be needed. Crash damage to signal equipment is typically reimbursed to the City by the driver’s insurance company.
The term of contract is from December 1, 2025, to November 30, 2027.
FISCAL IMPACT:
CIP# N/A
Signal Maintenance is expensed to the Operational Services account listed below. While staff is still in the process of developing the 2026 budget, sufficient funding will be included to support this award in 2026. Additionally, staff will ensure the proper level of funding is included in the 2027 budget request to support the second year of this award.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30281100-531308 |
General Fund |
TBD |