CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Waive the applicable provisions of the Naperville Procurement Code and award Procurement 25-080, Concrete for In-house Restoration Program, to Prairie Materials, Ozinga, Vulcan Materials Company, and Kendall County Concrete, Inc. for an amount not to exceed $75,000 and for a one-year term (requires six positive votes)
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) manages concrete, landscaping, and asphalt restoration services at locations throughout the City, primarily resulting from Water and Electric Utilities’, DPW system repairs and maintenance projects. The concrete restoration services include the replacement of sidewalk, roll curb and gutter, barrier curb, and concrete driveway aprons. Services also include topsoil and seed installation in the area surrounding the newly poured concrete.
DPW has historically bid concrete restoration services, but contractors have struggled to complete the work in a timely fashion. The size of the restoration varies substantially, with most of the repairs being relatively small. In addition, the hundreds of sites needing restoration services are scattered throughout the City making it difficult for some contractors to complete the work efficiently. As a result, an in-house concrete restoration crew was added as part of the 2024 budget.
DISCUSSION:
In 2024, the City Council approved the pilot program for the purchase of concrete for the new in-house restoration program, similar to what is being used for hot mix asphalt. As an alternative procurement method, staff identified four concrete suppliers within a 20-mile radius, and a 90-minute haul time from Naperville. The criteria were chosen to offset trucking costs and concrete curing. The identified contractors include Prairie Materials, Ozinga, Vulcan Materials Company, and Kendall County Concrete Inc. This procurement method worked well in 2024 and gave DPW the flexibility to use multiple area vendors to ensure that the material would be available when needed.
Approval of the award for the concrete in-house restoration program requires a waiver of Section 1-9B-4 (Methods of Source Selection) of the Naperville Procurement Code because the recommended process is not one of the enumerated methods under the Code. Staff recommends awarding the contract to Prairie Materials, Ozinga, Vulcan Materials Company, and Kendall County Concrete Inc.
The term of this procurement method is one year from April 1, 2025, through March 31, 2026.
FISCAL IMPACT:
CIP: Various
Concrete purchased for in-house restoration services is expensed to the Operating Supplies account listed below. A total of $50,000 has been budgeted for concrete restoration service in the General Fund in 2025. Additional funding is budgeted for various capital projects within the Electric Utility and Water Utility funds. As restoration work is completed, labor and material costs will be reimbursed through interfund transfers. The requested award of $75,000 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31251100-541407 |
General Fund |
$628,880 |
|
40251300-551502 |
Electric Utility Fund |
$27,261,400 |
|
41251500-551502 |
Water Utility Fund |
$68,654,488 |