CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Change Order #1 to Contract 26-041, 2026 Pavement Marking, to Maintenance Coatings Co., for an amount not to exceed $30,544.90 and a total award of $139,724.55
body
DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
City Council awarded Contract 26-041 to Maintenance Coatings Co. on April 21, 2026. The purpose of this contract is to maintain pavement markings on the City’s network of over 460 lane miles. The scope of this work includes the re-application or installation of pavement markings and delineators on arterial corridors, intersections, and local streets at various locations.
DISCUSSION:
This contract was approved with contingency in the amount of 5% ($5,458.98) of the original contract value. Staff requests the use of contingency funds and an additional amount of $25,085.92 for a Change Order. A summary of the award and contingency is provided in the tables below.
This Change Order is necessary to compensate the contractor for additional work that is required to restripe contingency locations and fulfil traffic requests that staff received after the contract was issued. Staff is unable to foresee the amount of traffic requests that will require pavement markings at the time the contract is issued, so staff identified several arterial roadways as contingency locations to be completed only if funds remained in the budget after traffic requests were fulfilled.
The amount of this Change Order exceeds the original contract amount by $30,544.90, which is approximately 28%.
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
0 |
$5,458.98 |
|
(-) Previously Authorized |
0 |
$0.00 |
|
Subtotal |
0 |
$5,458.98 |
|
(-) This Change |
0 |
$5,458.98 |
|
Balance Left |
0 |
$0.00 |
|
Contract Award |
|
Original Contract Value |
$109,179.65 |
|
Prior Cumulative Change Orders |
$0.00 |
|
Subtotal |
$109,179.65 |
|
(+/-) This Change |
$30,544.90 |
|
Total Contract Value |
$139,724.55 |
FISCAL IMPACT:
CIP #: MP009
Pavement Marking services are expensed to the Operational Services and Infrastructure accounts listed below. In 2026, TED included $150,000 in their operating budget for pavement marking services. Additionally, a portion of this work will be completed in conjunction with capital project MP009 - Street Maintenance Improvement Program, which has a total budget of $12,000,000 in 2026.
The cost of additional work is $30,544.90. This contract was originally approved with a contingency amount that can partially fund this change order. The outstanding amount after the previously approved contingency balance is $25,085.92, increasing the total contract amount to $139,724.55. The change order requested can be accommodated within the 2026 budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30281100-531308 |
General Fund |
$908,7000 |
|
30282200-551502 |
Capital Projects Fund |
$24,899,000 |