CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 20-322, Water Utilities MDMS Software and Support (AMI Project), to Harris Computer Systems for an additional 180 days (Item 2 of 2)
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In 2010, the Electric Utility purchased the Harris Meter Data Management System (MDMS) to house all meter and customer data to facilitate billing. This system provides a single repository for information and allows the Utility to analyze consumption data to assist in rate development as well as to make better decisions for transformer sizing. Additionally, data in the MDMS is used for the Empower dashboard, which provides customers an easy way to view consumption in daily, weekly, monthly and yearly formats.
On September 1, 2020, the Council approved a sole source to allow Harris to expand the existing Meter Data Management system to include Water Utility information.
DISCUSSION:
A change order is requested to extend the contract by 180 days allowing the contractor to complete the software integrations, testing, final invoicing as specified in the contract. This will align the term with the City’s related contract with Core & Main. Upon approval the revised completion date will be June 29, 2022. Staff will continue to work with the vendor to expedite completion of the project and no additional funds are required to complete the outstanding work.
FISCAL IMPACT:
CIP #: WU040 - Advanced Metering Infrastructure (AMI) Project
Installation of the Water AMI system is expensed to the infrastructure account listed below, as part of the annual capital improvement program. A total of $7 million is budgeted for the project in 2021. The requested change order will have no impact on the current budget, as no additional funds are needed.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41251500-551502 |
Water & Wastewater Fund |
$26,743,950 |