CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of RFP 25-191, Electric GIS Utility Network Implementation and Migration, to RAMTeCH Software Solutions, Inc. for an amount not to exceed $2,469,059
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City’s Geographical Information System (GIS) houses information related to a wide variety of assets and owned facilities and has gone through several iterations and upgrades over the years. For GIS and mapping of its Distribution Network, the Electric Utility (“Utility”) began using ArcInfo and ArcFM in the 1990s. A migration to the ArcGIS/ArcFM 8.x geodatabase system was performed in 2002.
Since that time, ArcFM module extensions have been added that allow the Utility to perform electrical system designs, track underground conduit and fiber usage, as well as perform outage management functions. The ESRI-based core product, on which all of these software packages rely, will reach vendor-mandated end-of-life in March 2028, requiring the Utility to migrate its data and integrations to ESRI’s next generation of GIS, called the Utility Network.
As the system of record for all the Utility’s infrastructure data, the GIS supports numerous key business processes and systems so these integrations must be maintained. Distribution engineering is currently performed using an ArcMap-based system, which must be replaced as part of the Utility Network implementation.
In September 2025, the Electric Utility issued RFP 25-191, Electric GIS Utility Network Implementation and Migration, to select a vendor responsible for designing, implementing, and deploying the new GIS platform for the Utility. This deployment will also include the GIS-based engineering design software and migration of existing data to the new system.
DISCUSSION:
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Advertisement Date: |
09/05/2025 |
Notices Sent: |
155 |
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Opening Date: |
10/9/2025 |
Planholders: |
73 |
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Proposals Received: |
1 |
Responses were received from the following vendors:
RAMTeCH Software Solutions, Inc.
A selection team comprised of staff from the Electric Utility and the Information Technology Department evaluated the response, which was scored based upon the criteria set forth in the RFP:
1. Capability, Capacity and Qualifications of the Proposer (40%)
2. Suitability and Quality of the Approach/Methodology (40%)
3. Milestones and Deliverables (20%)
After reviewing and scoring the proposal, the only offeror, RAMTeCH Software Solutions, Inc., is recommended for award. The table below provides a summary of the final qualification scores:
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Vendor Name |
Qualification Score |
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RAMTeCH Software Solutions, Inc. |
75 |
Key project workstreams will include: System Architecture Design, GIS Build, Integration Build, Engineering Design Software implementation, Data Modeling and Migration (with two mock migrations prior to full, production migration), Organizational Change Management and Training, and rollout support.
The result of the project will be a fully functioning Utility Network GIS in production for Electric and Fiber datasets, for staff who edit data as well as read-only users. One of the most important aspects of this project is that it will ensure the Utility’s GIS is compliant with the City’s version of ArcGIS Enterprise, and its datasets will remain viewable by other departments, while Utility staff can continue to view data sets maintained by those departments. Staff will also be able to continue with GIS-based design, using a state-of-the-art design tool.
The anticipated completion date of the project is March 1, 2028.
FISCAL IMPACT:
CIP #: EU080
The Utility GIS Utility Network Implementation and Migration services are expensed to the Infrastructure account listed below. This work is being done in conjunction with EU080, Utility Infrastructure Hardware and Metering Upgrades. The Electric Utility included $2,825,000 in the 2026 budget for expenses associated with EU080. The award requested is within the amount budgeted for this expense in 2026, and staff will ensure sufficient funding is included in future budgets to support the future years associated with this award.
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Account Number |
Fund Description |
Total Budget Amount |
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40251300-551502 |
Electric Utility Fund |
$25,151,500 |