CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 25-331, Electric Utility Supplies, to Wesco, Inc. for an amount not to exceed $750,000 and for a one-year term
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Naperville Electric Utility (Utility) is responsible for maintaining and expanding the electric grid in the City as well as purchasing and distributing power to commercial and residential customers. To meet this responsibility, an efficient means of obtaining necessary material, services and supplies is critical. The Utility uses all means approved by the City’s Procurement Code to source purchases, including formal bids, vendor quotes, request for proposals, and cooperative purchasing contracts. For smaller purchases, cooperative contracts are a less time-consuming approved method to obtain material, supplies and services.
DISCUSSION:
The Utility purchases numerous items regularly, such as steel clamps, PVC elbows, wire, locator flags and paint, electrical tape, and safety vests, from the Sourcewell Cooperative Contract pricing through Wesco. Wesco has the resources to locate and provide a wide range of materials needed to maintain the City's electric grid in a timely manner.
Staff has identified an approved cooperative contract, Sourcewell Contract #091422-WES through Wesco, Inc. for procuring the supplies, materials and services.
The award amount includes funding for any of the 2,000-plus parts the Utility stores and ultimately uses through its warehouse.
The term of the award is from January 1, 2026 through December 31, 2026.
FISCAL IMPACT:
CIP #: Various
Electric Utility supplies are expensed to the Operating Supplies account listed below. The Electric Utility included $700,000 in the 2026 budget for various warehouse supplies. At the point of purchase, these materials will be expensed to the account listed below. As they are put into the field through various capital projects, they will be accounted for against the proper project with a quarterly transfer. The award requested is within the amount budgeted for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
40101300-541407 |
Electric Utility Fund |
$700,000 |