CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 24-013, 2024 Pavement Crackfill, to Denler Inc., for an amount not to exceed $404,717, plus a 5% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, P.E., Director of Transportation, Engineering and Development/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In March 2024, the Transportation, Engineering and Development (TED) Business Group issued Bid 24-013 seeking contractors to perform fiberized crackfilling on various city streets. Crackfilling consists of cleaning and sealing any cracks, voids, or joints two inches in width or less with asphalt cement reinforced by polypropylene fibers. It is a cost-effective preventative maintenance technique and when performed routinely, it can keep water and debris from getting into the pavement.
DISCUSSION:
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Advertisement Date: |
3/6/2024 |
Notices Sent: |
55 |
|
Opening Date: |
3/25/2024 |
Planholders: |
13 |
|
|
|
Proposals Received: |
2 |
Bids were received from the following vendors:
|
Vendor Name |
Proposed Cost |
|
Engineer’s Estimate |
$380,184.00 |
|
Denler, Inc. |
$404,717.00 |
|
SKC Construction |
$418,139.00 |
The final completion date of this project is July 13, 2024.
FISCAL IMPACT:
CIP #: MP009 - Street Maintenance Improvement Program (MIP)
Crack filling is one component of the overall award for MP009. The chart below breaks out the different award components and timeframes for the MIP.
|
Project Name |
Bid No. |
Award Amount |
Status |
|
Resurfacing - MFT North |
24-023 |
$6,438,412.25 |
Awarded 4/2/24 |
|
Resurfacing - MFT South |
24-019 |
|
Yet to be awarded |
|
Crackfilling |
24-013 |
$404,717.00 |
Recommend for Award 4/16/24 |
|
Patching |
24-015 |
$531,785.00 |
Recommend for Award 4/16/24 |
|
Micro-surfacing |
24-016 |
$753,484.29 |
Recommend for Award 4/16/24 |
|
Sidewalk R&R for Micro-surfacing |
24-012 |
$402,875.40 |
Recommend for Award 4/16/24 |
|
Pavement Marking |
24-001 |
|
Yet to be awarded |
|
Total to date |
|
$8,531,273.94 |
|
The 2024 Pavement Crackfill program is expensed to the Infrastructure account listed below. This is related to MP009, Street Maintenance Improvement Program (MIP) in which $13,000,000 is budgeted for 2024. Within the overall project budget, TED allocated $380,000 for pavement crackfilling in 2024. Although the award exceeds the amount staff anticipated would be needed for crackfilling, the request is still within budget of the overall project.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects Fund |
$29,448,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.