CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 25-019, 2025 Micro-Surfacing Program, to AC Pavement Striping Co. for an amount not to exceed $733,615 plus a 3% contingency (Item 1 of 2)
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The other related item on the City Council agenda is:
• 25-0736 - Adopt an IDOT resolution in the amount of $729,115 to allow expenditure of State Motor Fuel tax dollars to fund a portion of the 2025 Micro-Surfacing Program
In April 2025, the Transportation, Engineering and Development (TED) Business Group issued Bid 25-019 seeking contractors to perform micro surfacing on various city streets. Micro-surfacing involves the installation of a thin, latex-modified, asphalt-wearing course. The application will be placed in two lifts, generally on consecutive days, with a combined thickness of approximately three-eighths of an inch. New striping and pavement markings will be applied to the finished surface upon completion of paving. Micro-surfacing is a cost-effective preventative maintenance technique and when performed routinely, it can keep water and debris from getting into the pavement.
DISCUSSION:
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Advertisement Date: |
4/25/2025 |
Notices Sent: |
206 |
|
Opening Date: |
5/16/2025 |
Planholders: |
7 |
|
|
|
Proposals Received: |
2 |
Bids were received from the following vendors:
|
Vendor Name |
Proposed Cost |
|
AC Pavement Striping Co. |
$733,615.00 |
|
Microsurfacing Contractors, LLC |
$752,810.00 |
|
Engineer’s Estimate |
$780,275.00 |
Staff recommends AC Pavement Striping Co. for the award as the lowest responsive and responsible bidder for the procurement of construction services, as defined by section 1-9B-7 of the Procurement Code (RBO-qualified).
The final completion date of this project is September 19, 2025.
FISCAL IMPACT:
CIP #: MP009 - Street Maintenance Improvement Program (MIP)
Micro-surfacing is one component of the overall award for MP009. The chart below breaks out the different award components and timeframes for the MIP.
|
Name |
Bid No. |
Award Amount |
Status |
|
Resurfacing - MFT |
25-015 |
$5,563,599.47 |
Awarded 4/2/25 |
|
Resurfacing - Local |
25-016 |
$2,942,489.95 |
Recommend for award 6/3/2025 |
|
Crackfilling |
25-017 |
$546,975.32 |
Awarded 4/15/2025 |
|
Patching |
25-018 |
$542,825.00 |
Awarded 4/15/2025 |
|
Micro-surfacing |
25-019 |
$733,615.00 |
Recommend for award 6/3/2025 |
|
Sidewalk R&R for Micro-surfacing |
25-022 |
$194,174.40 |
Awarded 4/2/25 |
|
Pavement Marking |
25-020 |
$25,000.00 |
Awarded 3/18/25 |
|
Total to date: |
|
$10,548,679.14 |
|
The 2025 Pavement Micro-surfacing Program is expensed to the Infrastructure accounts listed below. MP009, the Street Maintenance Improvement Program (MIP), has an overall budget of $12,000,000 in 2025. Within the overall project budget, TED allocated $1,130,000 for micro-surfacing; this includes both micro-surfacing work and sidewalk removal and replacement, which has been awarded under bid 25-022. MFT fund eligible expenses amount to $729,115, with the remaining balance of $4,500 being expensed to the Capital Projects Fund. The award requested is within the amount budgeted for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282500-551502 |
MFT Fund |
$7,000,000 |
|
30282200-551502 |
Capital Projects Fund |
$12,350,780 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.