CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 18-137, Northwest Pump Station Odor Control, to R.J. O’Neil, Inc. for an amount not to exceed $174,200, plus a 5% contingency
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DEPARTMENT: Water Utilities
SUBMITTED BY: James Holzapfel, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Supporting the City’s goal of High Performing Government to provide reliable, efficient and high-quality services to the community, in June 2018, the City issued Bid 18-137, Northwest Pump Station Odor Control, seeking a qualified vendor to replace the existing odor control system at the Northwest Wastewater Pump Station. The existing odor control system is at the end of service life and is no longer able to fully mitigate the odors from the pump station. The proposed odor control system is more efficient in alleviating hydrogen sulfide gasses (rotten egg smells) and other odors and reduces the accumulation of fats, oils and grease (FOG), as well as decreases the growth of biofilm and bacteria.
DISCUSSION:
Advertisement Date: 06/21/18 Notices Sent: 131
Opening Date: 07/12/18 Planholders: 19
Proposals Received: 2
Bids were received from the following vendors:
|
Vendor Name |
Proposed Cost |
|
R.J. O’Neil, Inc. |
$174,200 |
|
Engineer’s Estimate |
$180,000 |
|
Independent Mechanical Industries, Inc. |
$217,000 |
Following the bid opening, staff contacted vendors who attended the pre-bid, but decided not to bid to understand why. Two vendors indicated they were too busy for additional work at this time and one was unable to meet the specification for the underground work.
R.J. O’Neil, Inc. has performed similar projects for the City and their work was satisfactory. The final completion date of the contract is January 1, 2019.
FISCAL IMPACT:
CIP #: WWU34 - Sanitary Sewer Lift Station Rehabilitation
Odor control improvement is expensed to the infrastructure account listed below as part of the sanitary sewer lift station rehabilitation project. A total of $765,000 is budgeted for WWU34 in 2018. The requested award is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41251500-551502 |
Water & Wastewater |
$10,567,500 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.