CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year Three to Contract 17-219, Public Safety Uniforms and Equipment to Galls and Lawmen’s & Shooter’s Supply Inc. for an amount not to exceed $119,000 and for a one-year term
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DEPARTMENT: Fire Department
SUBMITTED BY: Mark Puknaitis, Fire Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Naperville Fire Department purchases uniforms for all staff officers, sworn shift personnel, members of the Fire Prevention Bureau, administrative civilian personnel, and volunteers from the Naperville Emergency Management Agency. Uniform requirements for sworn shift personnel are established in a collective bargaining agreement and must meet National Fire Protection Association (NFPA) Standard 1975: Standard on Station/Work Uniforms for Firefighters.
A complete set of uniforms is issued to new hires and individual items are replaced as needed based on the condition of the item. Per the collective bargaining agreement, items submitted for replacement may be appropriately repaired rather than replaced if it is reasonable. Employees are responsible for the cleanliness and appearance of uniforms.
In December 2017, City Council awarded Contract 17-219 for the purchase of Public Safety Uniforms for a two-year term with three one-year options to extend the contract. Option years one and two were approved in 2020 and 2021, leaving one option year remaining.
DISCUSSION:
Both Galls and Lawmen’s & Shooter’s Supply Inc. performed well during the first four years of the contract and both firms, as well City staff, recommending renewing for the third option year.
Both firms have requested an approximate 3% increase from the previous year’s pricing, which will be assessed on certain core items. Fire staff believes the request is reasonable and can be accommodated within the same budget as the last term. Galls will continue to be responsible for providing Group 1 items (work and dress uniforms) as well as Group 2 items (polo shirts, t-shirts, and caps). Lawmen’s & Shooter’s will supply Group 3 items (badges, collar brass, and other insignia).
The term of Option Year Three is January 1, 2022 through December 31, 2022 with no options to extend remaining.
FISCAL IMPACT:
CIP#: N/A
Uniforms for the Fire Department are budgeted and expensed to the Operating Supplies account listed below. A total of $130,000 was budgeted for this expense in 2022. The requested award is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
22101100-541407 |
General Fund |
$485,350 |