CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Option Year One to Contract 17-219, Public Safety Uniforms and Equipment Cooperative Contract, to Galls and Lawmen’s & Shooter’s Supply Inc. for an amount not to exceed $114,000
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DEPARTMENT: Fire Department
SUBMITTED BY: Mark Puknaitis, Fire Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Naperville Fire Department purchases uniforms for all staff officers, sworn shift personnel, members of the Fire Prevention Bureau, administrative civilian personnel and volunteers from Naperville Emergency Management Agency. Uniform requirements for sworn shift personnel are established in the collective bargaining agreement. Fire Department uniforms must meet the National Fire Protection Association (NFPA) Standard 1975: ‘Standard on Station/Work Uniforms for Firefighters’.
A complete set of uniforms is issued to each new Fire Department employee, but individual items are replaced based on need and condition of the clothing as budgeted amounts allow. Per the collective bargaining agreement, items submitted for replacement may be appropriately repaired rather than replaced if it is reasonable to repair the item. Employees are responsible for the cleanliness and appearance of their uniforms.
In December 2017, City Council approved the award of Contract 17-219 for the purchase of public safety uniforms for a two-year term with three one-year options to renew. The contract was awarded to three vendors for Fire Department uniforms, Galls, Lawmen’s and Shooter’s Supply Inc. and The Cop Shop, and to one vendor for Police Department uniforms, Ray O’Herron Co.
DISCUSSION:
During the term of the original contract, the Police Department had a number of issues obtaining items from Ray O’Herron Co. and have decided not to renew their contract. A separate agenda item for police uniforms will be presented to the City Council at a future meeting.
The Fire Department has decided to renew with two of their three vendors. Both Galls and Lawmen’s and Shooter’s Supply Inc. performed well during the original two-year contract term. Staff believes that an increase ranging from 1% to 4% due to increases in labor and transportation costs is reasonable for this contract period as there was no increase during the initial two-year term. Galls will be responsible for providing Group 1 items (work and dress uniforms) and Group 2 items (polos, t-shirts and caps). Lawmen’s and Shooters’ Supply Inc. will supply Group 3 items (badges, collar brass and other insignia).
The Fire Department has decided not to renew the contract with The Cop Shop for Group 4 items (workout gear) because of difficulties with items being discontinued and finding suitable replacements. The Fire Department is evaluating other options for procuring these items.
The term of the first option year is January 1, 2020 through December 31, 2020 with two one-year options remaining.
FISCAL IMPACT:
CIP#: N/A
Uniforms are expensed to the operating supplies account listed below. The requested award of $126,000 is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
22251100-541407 |
General Fund |
$685,600 |