CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 23-006, 2023 Sidewalk and Curb Maintenance Program, to Schroeder & Schroeder for an amount not to exceed $49,386.50 and a total award of $1,232,291.50
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack, Director/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 23-006 to Schroeder & Schroeder on April 18, 2023 with a contract end date of October 1, 2023. The purpose of this contract is to repair sidewalk locations that meet the City’s defect criteria or require accessibility improvements.
DISCUSSION:
This Change Order is requested to add funds to the 2023 Sidewalk and Curb Maintenance Program contract due to additional sidewalk repairs related to utility restoration locations, required accessibility improvements on microsurface program streets, and recent trip and fall locations.
The Transportation, Engineering, and Development Business Group (TED) and Department of Public Works (DPW) worked together to include a number of locations in this contract that require concrete restoration due to utility work. When utility repairs are completed, the repair crew provides approximate restoration quantities to DPW. These quantities were used in the bidding documents for this contract. For safety and liability reasons, TED inspectors further evaluated the entire property for sidewalk defects. This resulted in additional sidewalk squares being identified for replacement. Some restoration limits were increased or utility adjustments added to provide a more effective repair.
When a street is microsurfaced, the sidewalk ramps are evaluated per the City’s ADA Transition Plan. A preliminary inspection of corner properties on microsurface program streets was conducted last summer, and the quantities from these inspections were used to prepare the contract bid documents. Most roadway maintenance programs were delayed last year due to the quarry strike, which affected preparations for this year’s programs, so staff was not able to complete the final inspections and quantities before the contract had to be released for bid. During the more detailed evaluation of the sidewalks, additional sidewalk defects were noted, and additional sidewalk ramp work was identified as necessary to bring some intersections into compliance with accessibility requirements.
Lastly, several recent trip and falls were reported in the early spring. These locations were added to the contract to eliminate the sidewalk defect as soon as possible.
FISCAL IMPACT:
CIP #: MP004; MP009
The 2023 Budget includes $830,000 for the Sidewalk and Curb Maintenance program in the below infrastructure account.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects |
$27,482,000 |
Additionally, the 2023 budget includes $13,000,000 for MIP009-The Street Maintenance Improvement Program. Which includes concrete work that is identified as a part of the program. $3,300,000 was budgeted for this and other concrete work related to the program in the below infrastructure account.
|
Account Number Fund Description Total Budget Amount |
|
|
|
30282200-551502 |
Capital Projects |
$27,482,000 |
Finally, the Department of Public Works identifies select location which require sidewalk and curb repairs following utility work completed by the City. This work is budgeted in the below Operational Services and Infrastructure accounts. The change order of $49,386.50 can be accommodated within the 2023 budget.
|
Account Number Fund Description Total Budget Amount |
|
|
|
31251100-531308 |
General Fund |
$1,947,670 |
|
40251300-551502 |
Electric Utility |
$15,096,000 |
|
41252000-551502 |
Water Capital |
$39,813,900 |
|
41251540-531308 |
Water Utility |
$278,000 |