CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Bid 21-347, 2021 LED Replacement Program, to John Burns Construction Company for an amount not to exceed $267,512.80, plus a 5% contingency
body
DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In October 2021, the Transportation, Engineering, and Development (TED) Business Group issued Bid 21-347, 2021 LED Replacement Program, to replace the LED lamps and do related work on traffic signals at 45 intersections.
The existing LED lamps in most of the intersections were installed between 2011 and 2013 so they meet or exceed their anticipated seven-year design life. While individual lamps that fail sporadically can be replaced through the Traffic Signal Maintenance contract, it is better for safety reasons to systematically replace them before they dim to substandard illumination levels or fail completely. Other related work such as painting peeling signal backplates will also be performed while the contractor is working at the intersection.
DISCUSSION:
|
Advertisement Date: |
10/15/2021 |
Notices Sent: |
149 |
|
Opening Date: |
11/02/2021 |
Planholders: |
17 |
|
|
|
Proposals Received: |
04 |
Bids were received from the following vendors:
|
Vendor Name |
Proposed Cost |
|
Engineer’s Estimate |
$303,650.00 |
|
JOHN BURNS CONSTRUCTION COMPANY |
$267,512.80 |
|
H&H ELECTRIC COMPANY |
$286,794.70 |
|
THORNE ELECTRIC, INC. |
$304,373.31 |
|
MEADE INC |
$306,143.00 |
The contractor will have 120 calendar days from the date of the material approvals to complete all work under this contract.
FISCAL IMPACT:
CIP #: TC184
2021 LED Replacement program is expensed to the Infrastructure account listed below. This work is related to TC184, LED Replacement Program, of which $300,000 was budgeted for in 2021. The requested award is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282300-551502 |
Bond Fund |
$9,243,000 |
|
|
|
|
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.