CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Bid 24-274, Pipefitting, Plumbing, and Mechanical Services, to JOS Services, Inc. for an amount not to exceed $350,920 and for a 10.5-month term
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In November 2024, in support of the City’s commitment to provide water/wastewater services that are reliable and safe, the Water Utilities issued Bid 24-274 to obtain a contractor to provide a full spectrum of services to maintain, repair, and replace piping and pumping systems on the water supply, water distribution, and wastewater collection and treatment systems.
The work includes furnishing all labor, tools, materials and equipment required to complete the related services, repairs, and replacement of mechanical, pumping and piping systems. Also, to ensure projects are completed on schedule, the service agreement includes requirements for responding to routine and emergency calls.
DISCUSSION:
Advertisement Date: 11/7/24 Notices Sent: 303
Opening Date: 12/5/24 Plan Holders: 16
Bids Received: 3
Bids were received from the following vendors:
|
Vendors |
Proposed cost |
|
JOS Service, Inc. |
$350,920.00 |
|
Dahme Mechanical Industries |
$368,140.00 |
|
Hayes Plant Services |
$414,306.00 |
|
Engineer Estimate |
$430,455.00 |
JOS Services, Inc. is the lowest responsive bidder. Staff recommends awarding Bid 24-274 to JOS Services, Inc.
The term of the contract is from the date of award to December 31, 2025, with six one-year options to extend.
FISCAL IMPACT:
CIP #: Various
Costs for operational services for the Water Utilities are budgeted in the account numbers listed below. The operating budget includes a total of $60,000 for general operational expenses and a combined budget of $1,500,000 for work under the capital Improvement program. Expenses related to capital improvement projects will be expensed to the respective projects as work is completed. The requested award is accommodated within the budget.
|
Account Number |
Fund Description |
Total Budget |
|
41251510-531308 |
Water Utilities Fund |
$469,750 |
|
41251520-531308 |
Water Utilities Fund |
$920,000 |
|
41251500-551502 |
Water Utilities Fund |
$68,654,488 |