CITY MANAGER AUTHORITY PROCUREMENT AWARD
ACTION REQUESTED:
title
Approve the award of Option Year Two to Contract 18-078, Heavy Duty Truck Body Repair and Painting, to Rush Truck Center of IL for an amount not to exceed $85,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works-Fleet Services (DPW) uses an outside vendor to provide auto body repair and painting services for heavy duty trucks, which cannot be done in-house.
On April 3, 2018, the City Council awarded Contract 18-078, Heavy Duty Truck Body Repair and Painting, to Rush Truck Center of IL for a one-year term with four one-year options to extend. The first option year was approved by City Council on February 19, 2019. Work performed under this contract includes metalwork, framework, and mechanical repairs. Most of the work performed under this contract is unplanned, resulting from accidents, mishaps and corrosion. This work requires a facility capable of handling large, heavy duty vehicles.
DISCUSSION:
Rush Truck Center of IL has performed well during the first option year and has agreed to renew the contract for an additional year with no increase in costs.
During the first option year, Rush Truck Center provided timely quotations for service and updates to the fleet supervisors if the severity of a repair changed from the initial inspection. Examples of work completed under this option year included: replacing corroded body skins on trailer Unit 661, removing City logos from Unit 9338 in preparation for auction, repairing corroded subframe rails on Unit 293, repairing steps and SCR brackets on Unit 207, and repairing corrosion damage on the roof and doors of Unit 249. Repair services ranged from $475.64 to $7,065.15.the highest costing repair service provided cost $16,086.82 to repair the rear tail platform and paint the body of unit 065 in October of 2018.
Staff recommends the extension of Contract 18-078 for the second option year. The term of the extension is April 1, 2020 through March 31, 2021, with two, one-year options remaining. The award amount was calculated based upon average annual spend for these repairs including sufficient funds to cover a greater than average volume or extent of required body repairs.
FISCAL IMPACT:
CIP #: N/A
Heavy duty truck body repair and painting is expensed to the equipment maintenance account listed below. A total of $525,000 has been budgeted for vehicle repairs in 2020. The requested award of $85,000 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31351100-531303 |
General Fund |
$540,800 |