CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 25-190, Water Street and Central Parking Structures 2025 Maintenance Repairs, to J. Gill and Company for an amount not to exceed $372,523 plus a 5% contingency
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In 2016, the City established capital improvement project (CIP) MB160, Downtown Parking Deck Maintenance Program, as a multi-year capital project to ensure the Central Business District (CBD) parking facilities are maintained as a sustainable asset. The Central Parking, Van Buren and Water Street parking facilities were built in 1987, 2001, and 2015, respectively. Per an assessment completed in 2022, these decks require repair, renovations, and ongoing maintenance.
In June 2025, the Department of Public Works issued Bid 25-190, Water Street and Central Parking Structures 2025 Maintenance Repairs, to hire a contractor to perform maintenance work at the locations. The work includes partial depth concrete repair in the floors, beams, and walls, slab crack repair, replacing floor and vertical sealants, installing new traffic membrane coating and new traffic markings at the Central Parking Facility and Water Street Deck.
DISCUSSION:
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Advertisement Date: |
06/24/25 |
Notices Sent: |
218 |
|
Opening Date: |
07/18/25 |
Planholders: |
24 |
|
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Proposals Received: |
06 |
Bids were received from the following vendors:
|
Vendor Name |
Base Bid |
Option #1 |
Option #2 |
|
J. Gill and Company |
$303,353 |
$69,170 |
$93,220 |
|
Western Specialty Contractors |
$319,909 |
$61,345 |
$62,265 |
|
JLJ Contracting, Inc. |
$357,625 |
$81,755 |
$73,200 |
|
Hammer Construction |
$426,545 |
$74,200 |
$78,490 |
|
Pullman SST, Inc. |
$485,930 |
$100,695 |
$110,135 |
|
Golf Construction |
$564,665 |
$96,435 |
$102,830 |
The pricing above for the base bid included repairs to the Central Parking Facility and Floors 4, 5, and 6 of the Water Street Deck. Also included in the bid document were two options for consideration. Option One included repairs to Floor 3 of the Water Street Deck, and Option Two included repairs to Floors 1 and 2 of the Water Street Deck.
Staff recommends J. Gill Company for the award as the lowest responsive and responsible bidder for the procurement of construction services, as defined by Section 1-9B-7 of the Procurement Code (RBO-Qualified). Staff recommends awarding the base bid, plus Option One, to align with the budget for this project and to take advantage of favorable pricing and avoid additional mobilization costs, since crews will already be on site. Substantial completion is expected by October 31, 2025. Due to the quick turnaround and the city’s scheduled downtown events, staff believes that including Option One is reasonable with the given timeframe and aligns with the anticipated budget.
The term of this contract will be from the date of award to December 15, 2025.
FISCAL IMPACT:
CIP #: MB160 Downtown Parking Deck Maintenance Program
The Water Street and Central Parking Structures 2025 maintenance repairs are expensed to the Building Improvement accounts listed below. This work is related to MB160, Downtown Parking Deck Maintenance Program, for which $350,000 was budgeted in 2025. The award amount exceeds the budget for this work in 2025. However, there is sufficient fund balance in the Downtown Parking Fund to accommodate this work in 2025. Staff will seek approval for a budget amendment later this year to increase the budget in the Downtown Parking Fund once it is determined how much additional funding is needed to support this project.
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Account Number |
Fund Description |
Total Budget Amount |
|
31342200-551500 |
Capital Projects Fund |
$1,755,500 |
|
31341800-551500 |
Downtown Parking Fund |
$234,500 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.