CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 23-267, Uniform and Badge Purchase, to Galls, LLC for an amount not to exceed $167,330 and for a one-year term
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DEPARTMENT: Fire Department
SUBMITTED BY: Mark Puknaitis, Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Naperville Fire Department purchases uniforms for all staff officers, sworn shift personnel, members of the Fire Prevention Bureau, administrative civilian personnel, and volunteers from the Naperville Emergency Management Agency (NEMA). Uniform requirements for sworn shift personnel are established in a collective bargaining agreement and must meet National Fire Protection Association (NFPA) Standard 1975: Standard on Station/Work Uniforms for Firefighters.
A complete set of uniforms is issued to new hires and individual items are replaced as needed based on the condition of the item. Per the collective bargaining agreement, items submitted for replacement may be appropriately repaired rather than replaced if it is reasonable. Employees are responsible for the cleanliness and appearance of uniforms.
Galls, LLC will provide work and dress uniforms, badges, collar brass, and other insignia as well as polo shirts, t-shirts, and caps.
DISCUSSION:
Staff has identified an approved cooperative contract, Local Government Purchasing Cooperative (BuyBoard) #670-22 with Galls, LLC. The cooperative expiration date is May 31, 2024, but the cooperative confirmed they will hold the cooperative pricing until December 31, 2024. This cooperative offers a secure online ordering system that is only accessible through unique usernames and password assignments administered by supervisory staff and is mobile device compatible.
The term of the award is January 1, 2024 to December 31, 2024. Items will be ordered as needed throughout the year.
FISCAL IMPACT:
CIP# N/A
Uniform costs are expensed to the account number listed below. Staff has included a total of $190,000 for department dress uniforms to include NEMA and Cadet uniforms as part of the 2024 budget. Pending Council approval, the requested award is expected to be within budget.
|
Account Number |
Fund Description |
Total Budget |
|
22101100-541407 |
General Fund |
$575,050 |