CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Work Order 17-122G, 248th Avenue Phase II Engineering, to Civiltech Engineering, Inc. for an amount not to exceed $74,239.74, and a total award of $1,031,765.00
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In June 2019, Civiltech Engineering was awarded the Phase I engineering work for the proposed 248th Avenue improvements. In November 2022, based on their successful completion of Phase I and compliance with Quality-Based Selection requirements necessary for the use of federal funding, Civiltech Engineering was awarded the Phase II engineering contract.
The Phase II engineering scope of work includes detailed design of the roadway, drainage, noise abatement wall, street lighting, and pedestrian facilities. The scope also includes land acquisition activities involving thirty-three separate property owners along the corridor. Civiltech is currently preparing engineering plans, construction details, item quantities, specifications, and cost estimates, as well as coordinating the required land acquisition efforts.
DISCUSSION:
Change Order #1 to Work Order 17-122G is requested to perform multiple items required to complete the project that are outside the original scope of work. The noise wall locations were revised and shifted away from the roadway curb to eliminate a parkway area between the noise walls and adjacent property fences, which posed maintenance concerns. The following items primarily result from design changes discussed with Civiltech regarding the revised noise wall locations:
1. Additional design services required to evaluate revised noise wall locations and prepare engineering plans for submittal to IDOT.
2. Revise noise wall models, evaluate feasibility, and update noise study all based on new wall locations.
3. Updating the current Preliminary Environmental Site Assessment (PESA) to receive design approval.
Change Order #1 is requested to add $74,239.74 to the contract to perform the additional Geometric Design Updates, Highway Traffic Noise Analysis Updates, and PESA Evaluation Updates required.
|
Original Contract Value |
$957,525.26 |
|
Prior Cumulative Approved Change Orders |
$0.00 |
|
Subtotal |
$957,525.26 |
|
(+/-) This Change Order |
$74,239.74 |
|
Total Contract Value |
$1,031,765.00 |
The City has qualified to receive $6.4 million of federal funds to help offset the local share funding for the project. All this work must follow the federal process since federal funds are being used for construction. The scope of work was reviewed by staff and after negotiations with Civiltech Engineering, the scope was adjusted to include these additional items presented in this change order.
FISCAL IMPACT:
CIP #: SC190
Costs related to design and engineering work for the 248th Street project are expensed to the Architect and Engineer Services account number listed below. A total of $675,000 is included in the budget for engineering services related to SC190 in 2026. It is anticipated that the change order can be accommodated within the 2026 budget; however, staff will continue to monitor spending and adjust as needed to support this change order within the budget.
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Account Number |
Fund Description |
Total Budget Amount |
|
30282200-531301 |
Capital Projects Fund |
$3,028,000 |