CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Work Order 22-067-WATER-26-03, Construction Engineering Services - Saybrook Phase III Water Main Improvements, to Fehr Graham for an amount not to exceed $201,000 and for a 16-month term
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BACKGROUND:
In 2022, the Water Utilities completed a Request for Qualifications (RFQ 22-067) for water main and sanitary sewer projects, and five consultants were shortlisted. The RFQ also stated that the City retains the right to use the services of a successful firm for future phases of a specific project. The short-listed consultants are:
1. Baxter and Woodman
2. Ciorba Group
3. Civil and Environmental Consultants
4. Crawford, Murphy & Tilly
5. Fehr Graham
In January 2026, the Water Utilities issued Work Order 22-067-WATER-26-03 seeking to retain the services of a qualified and experienced consultant to provide construction engineering services for the Saybrook Phase III Water Main Improvements. Work Order 22-067-WATER-26-03 was issued to consultants on the Water Utilities engineering services shortlist.
The purpose of the project is to replace the aging and deficient water main on the following streets in the Saybrook Subdivision: 12th Avenue, Barley Avenue, Blue Grass Court, Case Street, Suffolk Street, Trefoil Court, Millet Street, Brainard Street, Loomis Street, Sleight Street and Wright Street.
DISCUSSION:
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Work Order Date: |
01/06/2026 |
Notices Sent: |
5 |
|
Opening Date: |
01/27/2026 |
Planholders: |
5 |
|
|
|
Quotations Received: |
2 |
Responses were received from the following vendors:
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Vendor |
Quotation |
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Fehr Graham |
$201,000 |
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Crawford, Murphy & Tilly |
$249,850 |
Fehr Graham is recommended for selection based on cost and having been prequalified for this type of work as part of the original shortlist selection.
The term of the contract is approximately 16 months from the date of award through June 30, 2027.
FISCAL IMPACT:
CIP #: WU410 - Saybrook Phase III Water Main Improvements
Construction engineering services for Saybrook Phase III Water Main Improvements will be charged to the Architect and Engineering Service account listed below. Construction engineering services for this project were included under 41251500-551502 in the 2026 Budget, but will instead be expensed to 41251500-531301. The 2026 Budget includes $349,668 for construction engineering services under this project. The recommended award is favorable to the 2026 Budget.
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Account Number |
Fund Description |
Total Budget Amount |
|
41251500-531301 |
Water Utilities Fund |
$5,204,829 |