CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year One to Contract 18-140, Aggregate Materials, to Boughton Materials Inc. for an amount not to exceed $235,096.75
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On July 17, 2018, City Council approved the award of Bid 18-140, Aggregate Materials, for a one-year term, with two options to extend. The contract allows the Water Utilities, Electric Utility and Department of Public Works to obtain coarse and fine aggregates for use in a variety of construction and repair projects. Projects include various utility work, duct bank bedding, street repairs, shoulder dressing and construction of public facilities.
DISCUSSION:
Boughton Materials, Inc. performed well during the original contract term. The Water Utilities, Electric Utility and DPW used the contract for the following projects during the original term:
• Water Utilities: All water main and sanitary sewer repairs.
• Electric Utility:
o New Installations - Atwater, Small Cell Installations, Murphy Oil, Avenida Senior Living, Tuthill, Potters, Ogden & Columbia Road Widening, Laurel Subdivision, Cima Pride, Springbrook Golf Course Cell Tower, Avida Senior Living, Emerson Park, Panera Bread, The Washington, 110 Washington, Whirly Ball, and Lazy Dog.
o General Maintenance - Vault replacements, cable fault repairs, utility pole replacements, Distribution Automation (DA) Team 19 relocation, Springbrook Crossing/Brook Crossing/University Heights cable replacement projects.
• DPW: Street repairs, alley improvement program and stormwater system repairs and replacements.
Boughton Materials, Inc. agreed to a zero-percent increase for the first option year. The City has found great value in using one contractor to supply limestone, sand and gravel products for each of the department’s various construction projects.
The term of the extension is one year from August 1, 2019 through July 31, 2020 with one, one-year option to extend remaining.
FISCAL IMPACT:
CIP #: Various
Aggregate materials are charged to the supplies and infrastructure accounts listed below. Materials are expensed to departments based on projects and need. A total of $3,256,250 is budgeted for capital projects requiring the use of aggregate materials in 2019. An additional $137,500 is budgeted for materials in general operating supplies. The requested award is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
40251300-541407 |
Electric Fund |
$48,545 |
|
40251300-551502 |
Electric Fund |
$10,214,000 |
|
41251540-541407 |
Water & Wastewater Fund |
$141,000 |
|
41251500-541407 |
Water & Wastewater Fund |
$5,000 |
|
31251100-541407 |
General Fund |
$498,735 |
|
31252400-551502 |
Road & Bridge Fund |
$110,000 |
|
31252200-551502 |
Bond Fund |
$1,996,250 |