CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of JOC Procurement DPW-009-CY21.A, Landscape Restoration, to Robe, Inc. for an amount not to exceed $95,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
The Department of Public Works (DPW) requires the services of a landscape restoration contractor to restore landscaping on private and residential properties after excavation and concrete restoration work has been completed.
The landscaping restoration program restores landscaping at private residential properties, commercial properties and public rights-of-way damaged as a result of Public Utilities (Electric and Water) and Public Works maintenance projects. Work is on-going during construction season and includes turf restoration, hardscape restoration, landscape planting, sprinkler repair and other landscape related repairs.
In April 2021, DPW issued Bid 21-200, Landscape Restoration Services, to retain the services of a contractor to perform landscape restoration services at multiple sites throughout the City. DPW had to bid landscape restoration services late in the season due to the previous contractor defaulting on the existing contract. As a result, many companies chose not to bid, and the one bid received was substantially over budget. This bid was rejected.
DISCUSSION:
Due to the busy concrete restoration season, there are many sites that need landscape restoration services completed. DPW anticipates approximately 600 sites will need landscape restoration in 2021.
Since it is too late in the season to conduct another bid, the best option to quickly and efficiently restore this service is by using the City of Naperville Job Order Contract (JOC) 19-310 through Robe, Inc.
The term of the contract will be from date of award to April 30, 2022. Staff anticipates bidding this service during the first quarter in 2022.
FISCAL IMPACT:
CIP #: Various
The landscaping restoration program is expensed to the operational services accounts listed below. A total of $187,000 in operating funds is budgeted for various landscaping needs in 2021. The Electric and Water Utilities also include landscape restoration as a part of various individual capital project budgets. The requested award is within budget.
Account Number |
Fund Description |
Total Budget Amount |
31101100-531308 |
General Fund |
$380,410 |
31251100-531308 |
General Fund |
$1,816,345 |
40251300-531308 |
Electric Utility Fund |
$946,500 |
40251300-551502 |
Electric Utility Fund |
$10,770,000 |
41251500-531308 |
Water Utility Fund |
$15,000 |
41251540-531308 |
Water Utility Fund |
$268,000 |
41251500-551502 |
Water Utility Fund |
$26,743,950 |